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 Cawood Diary of Events
On this page is a list of known events within the village. If you would like to list an event please contact us via the Email link on the left.

 

 Cawood Craft Festival
Cawood's Craft Festival takes place over the three days during the August Bank Holiday. Stalls, entertainment and free car parking attract visitors to our village and for Saturday, Sunday and Monday the place is buzzing with activity.  

Fireworks Display
For several years Cawood has had a massive fireworks display on New Year's Eve. The event starts at 8:00pm and lasts for about 15 minutes. All the money for the fireworks is raised through collections and charity events. Volunteers raise money and donations are given at the Post Office. The fireworks are purchased locally and volunteers set them off on the opposite river bank, well out of harms way. .


Pensioners' Party
Each year, usually the first Saturday in December, Cawood WI hosts a lunch party for the village pensioners in the Old Boys' School. All village pensioners are eligible and the WI take the party meal to those folks who are unable to make the party. In 2009 the WI cooked nearly 130 meals and a great time was had by all .


Village Walks

Residents and friends mark New Year's day and Mid Summer day with a walk around some of the parish footpaths. On January 1st, weather permitting, the walk leaves the Foreshore, (next to the swing bridge) at 1:00pm. The mid summer walk is announced closer to the date.

Minutes from PC.

 

 

CAWOOD PARISH COUNCIL

ANNUAL NEWSLETTER 2013 – 2014

 

 

This Newsletter is made up of extracts taken from the Clerk’s Report which was presented to the Parish Council at the Annual Meeting held on Tuesday 13 May 2014 and is a summary of work undertaken by the Parish Council over the past year

 

Parish Council meetings are held once a month in the Old Boys’ School with other meetings arranged if necessary.  All meetings are open to the public and the date of each is advertised in the Parish Notice boards.  Meetings usually take place on the 2nd Tuesday of the month commencing at 7.30pm unless otherwise advertised.  Visitors are welcome to attend but not allowed to speak unless invited to do so.   If villagers wish to have an item discussed at a meeting this should be put in writing to the Clerk to be received during the week prior to the meeting taking place.

 

Over the year 24 planning applications have been brought before the Council and as always Councillors carefully consider all aspects such as if the proposals are in keeping with the surroundings, that sympathetic materials are used and if neighbouring properties are to be affected.  Appropriate comments are then returned to the planning department at Selby District Council.  The department grants approval to most of applications however on occasion an application will be refused; this can be due to such matters as not enough information on the application being provided, the effect on the surrounding area, over-crowding an area, etc.

 

Mr Craig Jones attended the April meeting last year to express his interest in filling the vacancy on the Council.  Following discussion Councillors agreed to co-opt him and he took his place at the May meeting.

 

Three visitors were present at the April meeting interested in starting a football team to play on a Saturday afternoon.  As the field had not been used for some time it was not up to standard and required a lot of improvement.  The Pavilion also needed work to meet the standards required by the league; changing room and showers needed to be installed.  The Playing Field Liaison Committee organised the work which has been successfully completed and the first match was played on 21 September.

 
S & M Builders were awarded the contract to carry out repairs to the cemetery wall, the work was completed and the standard of repair has been excellent.  
 

A number of villagers have attended meetings due to their concern over the height and close proximity to houses of the poplar trees at the Bishopdyke Road end of the school playing field.  NYCC Arboriculturalist reports that there have been several site visits made to inspect the poplars and they are monitored via the County Councils cyclic tree inspection programme and at all visits the trees have been identified as being in good condition with no works recommended.  The PC was disappointed that NYCC felt there was no benefit in holding a site meeting to view the trees have asked to be invited to the attend the next inspection when it is held in December 2014.                                     

In June last year the PC was informed that responsibility for the enforcement of parking restrictions on the public highways throughout North Yorkshire has passed to North Yorkshire County Council.  Penalty charges will be standardised across North Yorkshire, bringing them into line with the charges currently imposed in Harrogate and Scarborough.  There will be two different levels of penalty. Parking where waiting, stopping or loading are prohibited will constitute a higher level contravention, with a charge of £70.  Failure to comply with the requirements in designated parking areas will lead to a charge of £50.  Both penalties will be halved if paid within 14 days. 

 

Residents are reminded that there is no access from private dwellings on to the playing fields or the Castle Garth.  Any access from private properties is considered to be trespass and residents are asked to block up any gates.

 

In November the PC was informed that a grant of £1000 was available from CPRE to Parishes within the district.  The Parish Council put together a submission requesting a share of this money to put towards picnic benches for the Castle Garth.  This submission was successful and CPRE asks that plaques are attached to the benches to say they were funded by the CPRE. 

 

District Cllr Cattanach has worked very hard to continue the village bus service and has met a representative of Arriva to discuss further Saturday night and Sunday services.  Parish Councils along the route have contributed to the service along with Naburn Lock and the Eastern CEF and due to the success of the service Arriva will provide all the extra 42 services through the summer on a commercial basis.   District Cllr Cattanach still urges people to use the Sunday service as Arriva will consider the passenger numbers when providing the service next autumn and winter.

 

The Parish Council agreed to the grazing of sheep on the Castle Garth during the summer months on a specific area behind the wood yard and houses, so the grass is short for the craft fair weekend.  There was no objection to the introduction of buddleia in a specific area to encourage butterflies.  As a safety issue NYCC was asked if the fence alongside the path on the Garth can be extended the full length of the dip.  NYCC Footpath Office surveyed the footpath and agreed the fencing, sleepers and tarmac need attention.  He is putting forward a proposal to repair the tarmac, repair and extend the protective fencing.

 

Over the past few years work has been carried out to a number of trees on the playing fields bordering Maypole Gardens.  Councillors met on site recently to formulate a plan to plant replacements for the trees that have been cut down.  SDC needs to formally approve the replanting schedule as this was part of the original decision notice and they request a scaled plan showing the proposed location of each tree and the proposed species.  Proposals for tree replacement are displayed in the Parish Noticeboard.

                                     

EA is planning to do work to refurbish the movement joints within the floodwall.  The work is needed because the sealant material which covers the movement joints within the wall is coming to the end of its useful life and is starting to perish.  The PC is still concerned about the slippage on the bank and the Health & Safety aspect, there is a deep crack in the bank which is an area of public access and the Parish Council feels that something should be done to correct it. .

 

At the November meeting the Parish Council received the resignation of Chris Chittock.  Chris was co-opted on to the Council at the May 2010 meeting and the PC thanks him for all his work, in particular his contribution to the Community Centre project.

 

Due to work commitments Steve Lanaway has also resigned from the Council.  The PC thanks him for all his work, time and commitment given the village since joined in 2010. 

 

If any villager is interested in joining the Council and having an active role in village affairs they should contact the Parish Clerk.

 

Unfortunately the police have not been able to attend many meetings throughout the year however they keep us update on any criminal activity.  Crime wise Cawood/Wistow is 21.8% down compared to this time last year

 

The Parish Clock had not been working for some time and the cost of repair was quite significant.  The Parish Council agreed help the PCC pay for the repairs and the clock is now working again.  The PC is very grateful to Mr Eric Storr for all the years he climbed the tower to wind the clock.

 

Over the past two years a great many improvements have been undertaken at the Old Boys’ School.  The hall has been painted, a new kitchen fitted, plumbing work carried out as well as rewiring and electrical work.  The heating system was also looked into and new overhead heaters put in place.  The PC is grateful to Cllr Ward for organising all the work.

 

An item always included in the Annual Report is the reference about works to trees.  The majority of trees in the village are either covered by Tree Preservation Orders or protected within the conservation area.  Applications must be made to Selby District Council before any work to trees can be undertaken.  If for any reason a protected tree has to be felled it is a requirement that a replacement be planted.  Anyone who cuts down a tree in a Conservation Area without giving notice to Selby District Council is liable, if convicted in a Magistrates’ Court, to a fine of up to £20,000. 

 

The Parish Council asks villagers to show consideration to pedestrians and to cut back any hedging and trees that overhang pavements, in some instances pedestrians have to walk on the road to avoid vegetation.   Also the PC asks that fruit that falls on to pavements from overhanging trees is cleared away as it can cause problems for pedestrians, pushchairs and wheelchair users. 

 

The PC thanks David Jones, Robert Savage, David Moss and Gerald Hirst for decorating the sycamore in front of the banqueting hall as the village Christmas tree.  Thanks also to the Landmark Trust for allowing the decorating to take place.

 

The Parish Council thanks Mike Cowling for organising the New Year Fireworks and to all those who helped with lighting the fireworks, the evening collection and for clearing up the debris the following morning.

 

The Parish Council is again grateful to Ginny and Graham Crerar for organising and leading the Mid-summer and New Year Parish Walks. 

 

The Parish Council thanks Martin Bates who continues to work as village handyman.   Martin works very hard and with great enthusiasm and can turn his hand to anything asked of him.  The Parish Council is very grateful for all he does.

 

Steve Pulleyne continues to cut the amenity areas and the grass in the cemetery and as always does a very good job.

 

NYCC is responsible for footway and highway repairs around the village, as well as street lighting and any problems can be reported directly to NYCC on 0845 3669 507, public footpaths problems such as overgrown vegetation can be reported to the footpath officer at Public Rights of Way Ranger Team 3, telephone 01609 534086.

 

Thanks are expressed to all members of sub-committees who along with volunteers work hard and tirelessly for the benefit of the village.  The committees include the Cawood in Bloom committee, the Playing Field Liaison committee, the Castle Garth Group, the Community Centre Association and the Old Boys’ School committee.  All members of these committees are volunteers who work in their own time for the benefit of the village.

 

This is just a selection of the work of the Parish Council, there are many on going matters which require attention to ensure that Cawood is an attractive village in which to live.  All Councillors work very hard to look after the needs of the village and it must be remembered they all do this in their own time as they are all volunteers.

 

 

 

 

PC representatives on Committees:

 

CHAIRMAN:  Mr C Luker

VICE CHAIRMAN: Mr D Sowden

PLAYING FIELD WARDENS:  Cllr Ward and Cllr Jones

CEMETERY WARDENS:  Cllr Ward and Cllr Mrs Huby

CASTLE GARTH WARDENS: Cllr Luker and Cllr Mrs Maunder

CASTLE GARTH GROUP: Cllr Luker and Cllr Mrs Maunder

LOCAL COUNCILS ASSOCIATION: Cllr Mrs Maunder and Cllr Mrs Huby

CAWOOD IN BLOOM COMMITTEE: Cllr Mrs Maunder

PLAYING FIELD LIAISON COMMITTEE: Cllr Ward, Cllr Robinson and Cllr Jones

OLD BOYS’ SCHOOL COMMITTEE: Cllr Mrs Huby, Cllr Ward and Cllr Robinson

COMMUNITY CENTRE ASSOCIATION: Cllr Sowden

FEOFFEEMENT ESTATE: Cllr Mrs Maunder, Cllr Sowden

HEALTH AND SAFETY: Cllr Ward

 

PARISH CLERK:  Robina Burton - Tel: Selby708821 – robina_burton@hotmail.com

DISTRICL COUNCILLOR:  John Cattanach, 3 Cardinals Court, Cawood YO8 3TD : 01757 268968

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 9 DECEMBER 2014

MEMBERS PRESENT:  Mr C Luker (Chair); Ms A Bates; Mrs J Huby; Mrs J Maunder and Mr J Noott.

There were 12 members of the public present and Mr Richard Sunter, Head of Planning at Selby District Council.

1.      APOLOGIES for absence were received and accepted from Mr D Sowden (Vice); Mr C Jones and Mr D Robinson.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  No Councillors were present and no matters raised.

4.      MINUTES of the December meetings had been circulated and were approved and signed

5.      POLICE MATTERS & COMMUNITY SAFETY:   No report received.

6.      VISITORS. There were 12 visitors present with regard to planning application outline planning application for erection of residential development, creation of access road and associated public open space at Wolsey Avenue, Cawood.

7.      PRINCIPAL PLANNING OFFICER.  The Chairman introduced Mr Richard Sunter, Head of Planning at Selby District Council.  He explained there were two types of application- full which shows the layout of a development and what it will look like and outline – this tests if the site is accessible in principle. It does not look in great detail but shows how the site could be developed.  Matters can be reserved such as the means of access, the scale, etc and if agreed these matters would be reserved for a further application. Mr Sunter added  that flood zones would be looked at very carefully &if the access could cope with the amount of traffic.  SDC contacts NYCC to ask what they consider is acceptable.  SDC has to take material considerations into account, eg. Traffic flows and parking, flooding and flood risks, effect on amenities, etc.  SDC contacts consultees to ascertain if acceptable or if can be made acceptable by putting in conditions.  Mr Sunter suggested the Group could employ a specialist to carry out a flood risk assessment if they wished.

It was stated that putting in a pond would create a risk; details are not given, such as the depth.  This can be raised as an issue with SDC.  The emergency access as shown on the drawing crosses private land & the homeowner should have been notified before the application was submitted.  A local farmer has a right of access to his field but it is not a public right of way.

Comments on the application will be accepted by SDC right up to the day of the committee meeting; nevertheless comments must be submitted by 11 December.  However some more information has been received and the 21 days allowed for comments starts from today.  The Planning Committee meeting will take place in January but it is possible this application will go before the February meeting.

The access from Wolsey Avenue to the proposed development is over a small area of land owned by SDC but leased to the PC and used by the PC as a play area.  Mr Sunter advised that if the application were approved the Group could meet with the developer to agree a play area.  Access to the area is not considered to be a material issue. SDC would look at the suitability of the access but the nature of the highway itself would be looked at.  Planning history is a consideration and pervious applications for the site have been refused.

The site is outside village development plan. DC has to build a certain amount of houses in the district and Cawood has been designated as a service village.  The amount of houses would be acceptable but the question is if the site would be acceptable.  The lack of shops, the size of the school would all be taken into account when being considered at Committee.  Two issues are crucial – the highway and access and if the roadway can accommodate the increase in traffic, and flood risk.

Members of the public can speak at the Committee meeting but it would be best to have one spokesperson.  If the Group wishes to speak they must contact the Committee clerk as soon as possible.  The Parish Council can also put forward representation at Committee.

Mr Sunter was thanked for attending the meeting and left.

It was agreed the PC would also send representation to the Planning Committee meeting.  Rather than object it was agreed to pass on concerns -

Cawood Parish Council has a number of concerns about this application. 

The Parish Council leases the access to the proposed development from SDC and it is used as a children’s play area and therefore the play area would be lost.  Also this access is very narrow and could not cope with the amount of traffic that would be generated from the proposed development.

There are concerns over the risk of flooding, the mines are sinking and neighbouring fields flood, the proposed houses would be raised which would increase the flood risk to the existing homes.  The number of properties would also stretch all village services.   Existing sewers in the area are unstable and the number of houses would put a lot of strain on this service.   The creation of a pond is included in the application and there are a lot of concerns about the safety aspect of this.  The proposal lies outside the village development plan and previous applications for this site have been refused.

 

Lease of land at Wolsey Avenue.  6.2 of the Lease states – Termination for Development – in the event of the Land or any part of it being required for any scheme of development for which outline planning permission has been obtained the Landlord may determine the tenancy by serving on the Tenant six months’ notice in writing (which notice shall include a copy of the outline planning permission) expiring at any time whereupon this tenancy shall absolutely determine but without prejudice to any right or claim of either party arising hereunder and still subsisting at the date of termination.

8.      MATTERS ARISING:

1)        WW1.   Further ideas to mark end of WWI – to be carried over to the next meeting.

2)        Playing Field Trees.   Carole Baker is sending a map of the area with TPOs marked.

3)        Leeds University Report on the 2012 Floods.  Cllr Luker circulated a draft response to the report to all.  The village has not flooded since the floodwall was built in 1982.  There are flood defences on both sides of the river but those on the opposite bank to the village are set about a foot lower so as to deliberately flood the low-lying area of Kelfield Ings.  While protecting Cawood and other areas this does have other consequences – the two houses at the Kelfield side of the bridge (which are technically in Kelfield Parish) unfortunately do flood, as does the section of road leading away from the bridge towards York.  When the Bridge is closed it is because of the water on Kelfield Ings, making us a Type C situation as defined in the report.  The prolonged closure of Cawood Bridge is caused by flood levels dropping but water not draining from the road.  We believe this is because there is a ridge of ground between the road and the flap valves which prevents water getting from one to the other, so the water from the road area has to slowly drain through the IDB system which is there for field drainage and does not have the capacity to take the large volumes required.  All agreed to this response.

4)        Standing Orders.  To be carried over to the next meeting – copies of existing forwarded to all.

5)        Foreshore encroachment – Church End.  This matter has been passed to the PCC.

6)        Hedges.  Cllr Noott apologised for not being able to attend November meeting.   But he spoke to the Staines about their hedge; they said they had cut the hedge back quite substantially and there is very little overhang on to the pavement. There is a substantial walkway available.   Mrs Staines says she doesn’t want to cause any upset to anyone, and has therefore asked if the PC can inform her of the correct depth that the hedge should legally be cutback too.  On another note, she also wanted to raise the amount of people who illegally park right outside their property/next the traffic lights – often to pop to the post office.  It is causing loads of difficulties for them and for pedestrians on that stretch of pavement as the cars often park half up on the kerb/path.  Clerk to report this matter to NYCC & the Police.                           Action Clerk

7)        Outstanding S106 payment.  The outstanding S106 amount is £3,240.00. 

8)        Quote from Wicksteed Leisure for ‘Pick Up Sticks 3 with steel slide’ £4287, £1581 installation & £215 carriage.    The quotation has been passed to SDC.

9.      CHRISTMAS TREE.  David Jones organised the decoration of the sycamore in front of the Castle as the village Christmas tree.

10.  H & S MATTERS.  The OBS Committee request a large green refuse bin to be placed at the side of the building.  Clerk to contact SDC for prices.                                                                         Action Clerk

11.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

Castle Garth:

The Group has set up a sub-committee to investigate the Keesbury site.

Cemetery: 

The cemetery is tidy.

Playing Fields:

Minutes of the last meeting received.

Cawood in Bloom

Pansies have been planted and bulbs are coming through.

Community Centre

No fundraising has taken place as yet.

Old Boys’ school

All is fine.

11.      HANDY WORK.  All agreed to buy a new mower which will be kept in the locked cabinet on the playing field. Clerk to check on insurance.                                                                               ACTION CLERK

12.      REPORTS ON HIGHWAY / FOOTPATH MATTERS.

13.      PLANNING MATTERS:

Applications:

·         (8/35/471/PA) PC had NO OBJECTION to creation of new drive entrance at Compton Court, 8 Rythergate, Cawood                                                     Applicant: Mr S Denison

·         (8/35/183F/PA) PC had NO OBJECTION to proposed change of use of storage building to single dwelling at Ryther Road, Cawood.                                       Applicant: Mr  J O’Connor

Approvals:

  • (8/35/472A/PA)  Single storey extension on right hand side of property at Grangeside, 35 Thorpe Lane, Cawood.         
  • (8/35/476/PA)  Change of use of land to free range game bird rearing and siting of 2no feed bins on land South East of Goole Bank Farm, Church End, Cawood
  • (8/34/50B/PA)  Proposed external fire escape staircase to side of Ferry Inn, 2 King Street, Cawood

14.      BILLS FOR APPROVAL:

  • Martin Bates                            Handiwork – 42 hours                                                 £294.00
  • Cash                                        Handiwork expenses – new mower                             £650.00
  • Robina Burton                         Clerk’s salary   (£391.67) less tax £70.40                    £321.27
  • Robina Burton                         Clerk heating allowance                                                           £200.00
  • Brayton High School               Printing Cardinal                                  VAT £9.83      £58.99
  • Elmhirst Parker                                    OBS rent due 25 December                                         £428.00
  • Yorks Wildlife Trust                Subscription                                                                 £50.00

15.      CASH RECEIVED:

New Year Fireworks                    Collections / Donations at Post Office                         £520.00

16.      HSBC Statement

17.      2015-16 PRECEPT Requirements: It was agreed to keep funding requirements the same as last year. 

PARISH REQUIREMENTS £29844.43, less SDC Grant £853.03- Total Request - £28991.40

18.      CORRESPONDENCE:

18.5.Selby Plan – The Sites & Polices Local Plan – initial consultation.  SDC is committed to developing quality home and services for residents & the Core Strategy has set the task of delivering 7200 new homes by 2027.   The authority has to make sure these homes are supported with jobs, education, health and leisure facilities.  SDC needs to look at the land available in the district and decide the best locations for growth.  SDC is therefore publishing PLAN Selby’ for initial consultation which is asking for input from all stakeholders about how to best deliver the commitment.  The document is available on line www.selby.gov.uk/PLANSelby or at local library or SDC offices.  Parish Council Consultation Workshops are to be held at the Civic Centre during the consultation period.  SDC is also consulting on a proposed Supplementary Planning Document on Flood Risk in Selby District which will be a guide for the application of the Sequential Test when considering any planning applications for new development in identified flood zones.  The Draft Flood Risk SPD can be viewed on line also.

 

 

 

There being no further business the meeting closed at 10,20pm

 

 

 

SIGNED:…………………………………..                      DATE:……………….

 

 

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 11 NOVEMBER 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr D Sowden (Vice); Ms A Bates; Mrs J Huby; Mr C Jones; Mr D Robinson and Mr M Ward.

There were 12 members of the public present also County Cllr Andrew Lee.

1.      APOLOGIES for absence were received and accepted from Mrs J Maunder and Mr J Noott.  District Cllr Cattanach also sent apologies.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS. 

3.1.   Clerk had asked CC Andrew Lee to check if the cameras are picking up overweight vehicles crossing the bridge.  CC Lee stated that the cameras were being refurbished and he will pursue this matter with Trading Standards.

4.      MINUTES of the October meeting had been circulated and were approved and signed as a true record by the Chairman.

5.      POLICE MATTERS & COMMUNITY SAFETY:   

5.1.   Adam Wood informs there have been a couple of minor incidents in Cawood but in the rest of the District there have been reports of poaching, metal thefts from the mines / industrial units and bogus callers (trying to sell paintings which are cheap photocopies).  He has also been made aware of a vulnerable male who lives in the village - an issue raised on Cawood Facebook page, Clerk to pass on the name of the person involved.                                                                                                            Action Clerk

6.      VISITORS. The 12 visitors were present to express concerns over the outline planning application for erection of residential development, creation of access road and associated public open space at Wolsey Avenue, Cawood. 

·         The Parish Council leases the access to the proposed development from SDC and it is used as a children’s play area.  Also this access is very narrow and could not cope with the amount of traffic that would be generated.  Clerk to check the terms of the lease with SDC. 

·         Concerns were raised over the risk of flooding, the mines are sinking and neighbouring fields flood, the proposed houses would be raised which would increase the flood risk to the existing homes.  The village school is full to capacity and all village services would be stretched.

·         The application was only received today and therefore Cllrs have not had enough time to consider, Clerk to ask if there could be an extension to the deadline for submission of comments.  Also to ask if a meeting could be held on site with the planning officer.                                         Action Clerk

·         It was recommended that villagers write individually to give their comments to SDC and all comments have to be valid planning issues

7.        MATTERS ARISING (not included in the Agenda)

7.1.   Flytipping has taken place at Cawood Ings.  Clerk to report to SDC.                          Action Clerk

8.      MATTERS ARISING:

8.1.   WW1.   Villagers are offering Margaret Brearley money to contribute to the First World War memorial.  She would be happier if the PC held the money rather than her.  Any further ideas to mark end of WWI- no further suggestions as yet.

8.2.   Playing Field Trees.   Carole Baker is sending a map of the area with TPOs marked.

8.3.   Leeds University Report on the 2012 Floods.  Deferred from September meeting.  Cllr Luker will draft observations and sent an email around to all for comments.                                      Action CL      

8.4.   Standing Orders.  Deferred from last meeting.  As Cllr Mrs Maunder was not present this matter will be carried over to the next meeting.

8.5.   Garth Picnic Benches.  Plaques have been obtained from Osprey with the official CPRE logo as the company also produces signs for the charity.  Martin will be asked to attach the plaques.

8.6.   Foreshore slippage /EA.  Mark Fuller has replied to David Jones stating EA is aware that the foreshore adjacent to the parking area at Cawood is showing signs of slippage and they are continuing to visually inspect it along with the rest of the Cawood flood defences.  While they don’t usually get involved in repairing riverside erosion/slips such as this, especially on land that they don’t own, but in this case they need to ensure that the structural integrity of the floodwall isn’t compromised.  Fortunately the original construction drawings show that the foundations of the floodwall in this location have been tied back to the road so erosion in this area isn’t in imminent danger of damaging the wall.   EA will continue to monitor the situation and, should the situation worsen, carry out repairs as necessary to protect the wall.  Mark Fuller understands that the pontoon on the opposite bank of the river is owned by the Highways Authority.   It is a historical legacy from a time when boats needed to have somewhere to moor while they waited for the swing bridge to be opened.   EA is currently in discussion with them regarding the poor condition of this pontoon and the danger that it would cause if it was to come adrift.  As the EA states that the land is owned by the PC it was agreed to ask Martin to place a barricade to prevent anyone going down the slipway to the Foreshore.

8.7.   Foreshore encroachment.   To defer to next meeting.
8.8.   Hedges.  As Cllr Noott and Cllr Mrs Maunder were not present it was agreed to write to NYCC again to ask that the original request to cut back hedging is followed up as a health and safety issues as there has been concern from parents.                                                                                          Action Clerk

8.9.   Outstanding S106 payment.  The outstanding S106 amount is £3,240.00.  Clerk had obtained the Wicksteed Leisure brochure & Cllrs were in favour of Climbing Frame No 3 with a metal slide.  Clerk to inform SDC.

Action Clerk

8.10.                    Stockbridge.  Newsletter.

9.      H & S MATTERS.   The next inspection of the poplar trees on the school field will take place in December.  Clerk to remind NYCC of the request to attend.                                                              Action Clerk

10.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

10.1.                    Castle Garth:

·         There has not been a meeting recently.

10.2.                    Cemetery: 

·         The cemetery is looking tidy.

10.3.                    Playing Fields:

·         Acknowledgement from Paul Jones of IDB for £50 this money is an application fee, he attaches a consent application which requires completion for the IDB to consider before any works are undertaken.  Also attached is further information on the Consent.  A plan and confirmation of the rate of discharge into the Watercourse would be of the greatest assistance.  If it is rainfall this would ordinarily “drain” into the Watercourse and the application is to formalise the drainage into that watercourse then the rate of discharge should be no greater than 1.4 litres per second per hectare.  Cllr Ward is to complete the application form.                                                                                                      Action MW

·         Cllr Jones reported that it is not possible to reclaiming VAT on tennis courts resurfacing.   Clerk to inform Lorraine Bishop.                                                                                        Action Clerk

·         Alison Beaumont was present, she stated copy invoices for the windows at the pavilion have been requested and once received the a/cs will fall into place.  She added that she has been contacted by the Valuation Office regarding refurbishment of the pavilion.  It was stated that works undertaken were to the inside the building only and in order to maintain the existing asset.

10.4.                    Cawood in Bloom

·         There was no report.

10.5.                    Community Centre

·         The surveys have been returned & a meeting is to take place with the Headmaster.  The project is moving forward.

10.6.                    Old Boys’ school

·         Cllr Ward had asked the electrician to forward regulations for lighting, however this has not happened.  It was agreed he would find another contractor to provide a quotation for the emergency lighting and other necessary requirements.                                                                             Action MW

·         It was reported that a bag had been stolen for a car parked in the OBS car park.

11.  HANDY WORK. 

  • All agreed to the purchase of a new mower
  • To attached the CPRE plaques to the new benches in the Garth
  • To place a barricade on the slipway on the foreshore which allows access down to where the slippage has taken place
  • To lop some overhanging branches off the row of trees on Sherburn Road, near the ‘Cawood’ sign.  Geoff Liddle has asked for this as they are interfering with his tractors.

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

12.1.                    NYCC Grass Cutting.  Follow up letter re- NYCC’s proposals for reductions in the highway grass cutting service.  NYCC has a statutory duty to cut grass for safety reasons, eg visibility at junctions; however the majority of urban grass cutting currently funded is cut for amenity or aesthetic reasons and therefore a discretionary service rather than statutory.  NYCC intends to stop where it is not required for safety reasons.  Clerk to ask NYCC to supply a plan showing all areas of the village that they cut not just those in the village centre.                                                                                                Action Clerk

13.  PLANNING MATTERS:

13.1.                    Applications:

13.1.1.  (8/35/475A/PA) PC had NO OBJECTION to variation of condition 2 (materials) and 4 (drawings) of approval 2012/0318/COU Proposed alteration to create additional floor to single storey dwelling approved under 2010/1234/COU (8/35/444/PA) for the change of use of doctors surgery to dwelling at Loyal Cerise, Rythergate, Cawood                                                                    Applicant: Mr Neil Livsey

13.1.2.  (8/35/196M/PA) PC had NO OBJECTION to single storey rear extension and loft conversion at Riverside House, 38B Rythergate, Cawood.                                            Applicant: Mr J Brodrick

13.2.                    Approvals:

13.2.1.  (8/35/474/PA)  Proposed single storey rear extension to 66 Sherburn Street, Cawood.                       

13.3.                    Refusal:

13.3.1.  (8/35/183E/PA) Proposed change of use of storage building to single dwelling at Street Record, Ryther Road, Cawood

14.  BILLS FOR APPROVAL:

14.1.                    Martin Bates                            Handiwork – 39 hours                                                 £273.00

14.2.                    Robina Burton                         Clerk’s salary   (£391.67) less tax £70.40                    £321.27

14.3.                    I & J Dennis                            Cutting & removing Garth grass                       VAT £60.00    £360.00O

14.4.                    Osprey                                     Plaques for Garth benches                   VAT £6.40      £38.40

14.5.                    N J Spencer & Sons                 Bulbs for Christmas tree                                  VAT £53.46    £320.76

14.6.                    Cash                                        Martin expenses                                                           £10.00

14.7.                    Margaret Brearley                    Contribution to printing WWI commemoration                        £50.00

15.  CASH RECEIVED:

15.1.                    OBS Committee                       September Rent contribution                                       £140.00

16.  HSBC Statements

17.  CORRESPONDENCE:

17.1.                    Yorks Wildlife Trust magazine.

17.2.                    Clerks & Councils Direct.

 

 

 

 

 

            There being no further business the meeting closed at 10pm.

 

 

 

            SIGNED:……………………………………                DATE:…………………

 

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 14 OCTOBER 2014 AT 7.30PM

Declaration of Acceptance of Office.  New Councillors Abigail Bates and Jeremy Noott signed their Declaration of Acceptance of Office.

MEMBERS PRESENT:  Mr C Luker (Chair); Ms A Bates; Mr C Jones; Mrs J Maunder; Mr J Noott; Mr D Robinson and Mr J Ward.

There were 4 members of the public present.

1.      APOLOGIES for absence were received and accepted from Mr D Sowden (Vice) and Mrs J Huby.  District Cllr J Cattanach also sent apologies.

2.      DECLARATIONS OF INTEREST.  Cllr Ms Bates declared interest in Planning Application

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS. 

3.1.   Cawood Bridge will be closed on Sunday 19 October for repairs.

4.      MINUTES of the September meetings had been circulated and approved and signed as a true record.

5.      POLICE MATTERS & COMMUNITY SAFETY:   

5.1.   Vandalism at Playing Fields.  PCSO Adam Wood advises that he can only give details to the reporting person but can say is it appears offenders were caught at the time and will, if not all ready, be dealt with appropriately.  Clerk to enquire if any more information is available.                                  Action Clerk

6.      VISITORS. Margaret Brearley, Lorraine Bishop, Ruth Edwards and Janet Buckle.

6.1.   WWI Commemoration.   Margaret Brearley was invited to speak and stated that the bench at the school will be dedicated on 11 November.  Following investigation 10 names (for whatever reason) were omitted from the existing war memorial.  A church service will be held on 8 November to commemorate the WWI centenary and an exhibition will be held in the church until Wednesday 12 November.  There is not enough room at the memorial garden for an archway to mark the end of the war, alternative suggestions put forward were a plaque in the floodwall, a memorial with poppies on the top & villagers are to be asked for ideas. Margaret no long requires further funding for the centenary Commemoration service in the church.  All the display materials have been supplied by the school.  She is grateful for the £50 to help with the printing of the Order of Service.  Mrs Brearley was thanked for all she has done.

6.2.   RESURFACING TENNIS COURTS.  Lorraine Bishop stated the courts had been resurfaced at a cost of £23,160 plus £4,632 VAT (the Club got 3 quotes and went with the cheapest, but did check the quality of the contractor's work on other courts).  They have a grant for £12,000 and have got the rest of the money needed but with little left over.  It has taken 17 years to accumulate these funds from subscriptions and fund raising, when the courts were last resurfaced.  It is understand that it may be possible that the PC paid the contractor's bill and then recharged the Club, as they are part of the playing fields facilities.   They are due to pay a deposit of 35% next week, 50% on completion of tarmac resurfacing in a few weeks and a final 15% in the spring when the courts can be painted.  Maybe the Council would be prepared to pay and recharge us one or more of these bills.  Cllr Jones offered to investigate this and will report back at the November meeting.                                                                                                           Action CJ

7.      MATTERS ARISING (not included in the Agenda); Cllr Mrs Maunder offered to obtain a wreath to place on the cross in the Memorial Garden on Remembrance Sunday.  This was agreed.                                 Action JM

8.      MATTERS ARISING:

8.1.   Membership of Committees.  Cllr Ms Bates will join the Garth Group and Cllr Noott will join PFLC.

8.2.   Playing Field Trees.   Clerk forwarded proposals for the area to SDC.  Carole Baker is sending a map of the area with TPOs marked.  To be discussed at the November meeting.

8.3.   Tree planting at entranced to the village.  Sharon Fox, NYCC, asks for a site plan of where the PC intends to plant, obviously visibility at junctions needs consideration and maintenance.  Alternatively if not on public highway then NYCC would have no objection.  Following discussion it was agreed not to obtain the trees from TVC.

8.4.   Leeds University Report on the 2012 Floods.  To be discussed at the November meeting.

8.5.   Standing Orders.  To be discussed at the November meeting.

8.6.   Garth Picnic Benches.  Quote from Osprey for 3 plastic plaques at a size of 100mm x 50mm with wording ‘Funded by a grant from Council for the Protection of Rural England' - £30 plus postage and VAT.   This was agreed, Clerk to order.                                                                                        Action Clerk
8.7.   Foreshore.  Again no feedback from EA.  Cllr Noott offered to pursue the three matters relating to the EA - the slippage on the Foreshore, EA’s request for a roadway across the Garth in order to access the screen and D C Cattanach’s meeting regarding the length of time it takes for Ferry Lane to open following flooding.                                                                       Action JN                                                            

8.8.   Outstanding S106 payment.  The outstanding S106 amount is £3,240.00.  Playscheme quote for a timber forest climber for the playing field – the same as at Monk Lane play area - £11133.00.

Cllr Jones suggested viewing NI Climbing Frames on the internet.

8.9.   LCA meeting.  Cllr Mrs Huby reported that a speaker had talked about the suggestion of filming Council meetings and the disadvantages of this.

9.      H & S MATTERS. 

The steps up to the riverbank at the end of OBS Lane need repair.  To be added to Handywork.

Overgrown hedges are still a problem – Cllr Noott & Cllr Mrs Maunder offered to speak to homeowners involved.                                                                                                                     Action JM & JN

10.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

10.1.                    Castle Garth:

·         EA has proposed a roadway across Garth to access the screen.  The Committee is in communication with EA.

·         The Committee has applied for Heritage lottery funding for Keesbury.

·         The Garth Group manage the Garth in accordance with the Management Plan and the plan states that grass will be cut three times a year if necessary but because of the introduction of the sheep cutting has been reduced however this year has been exceptional and grass has grown again.  There are not enough sheep to keep the grass down and Ian Dennis has carried out some cutting to keep it tidy.  If the grass is cut in June it is of better quality.  Nettles are bad at the moment.

10.2.                    Cemetery:

·         The area is tidy.

10.3.                    Playing Fields:

·         Copies of the Lease and Licenses have been sent to all.

·         Not much progress has been made regarding receipts for work at the pavilion but invoices are being checked.

·         Cllr Ward met Ian Chapman of SAIDB to look at the flooding on the football field from water that runs off the tennis courts.  Permission has been given to tap into any drain and the football club has offered to do to necessary digging.  SAIDB just ask for a £50 contribution.  It was agreed to write to SAIDB enclosing a cheque for £50.  Cllr Jones has limestone and piping if needed.

·         Cllr Ward stated that there was a surplus of tarmac following the resurfacing of the courts.  He has used some of this to fill up potholes in the car park and roadway.

10.4.                    Cawood in Bloom:

·         The autumn plants and died off and bulbs are to be planted.

10.5.                    Community Centre:

·         A Committee meeting took place last night and the Headmaster, Mr Smith, was to talk about some planning issues.

10.6.                    Old Boys’ school:

·         A meeting took place last Tuesday and cleaning of the building was discussed.  The Committee is confident the matter will be resolved.

·         The report from the Engineer stated that 3 emergency lights were needed.

11.  HANDY WORK. 

·         Repair the steps up to the riverbank at the end of OBS Lane.

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

13.  PLANNING MATTERS:

13.1.                    Applications:

13.1.1.  (8/35/50B/PA)  PC had NO OBJECTION to proposed external fire escape staircase to side of Ferry Inn, 2 King Street, Cawood

13.1.2.  (8/35/476/PA) Change of use of land to free range game bird rearing and siting of 2no feed bins on land South East of Goole Hank Farm, Church End.                            Applicant:  Mr C Elcock

The PC is concerned about the possibility of smells being emitted and effecting neighbours.

13.1.3.  (8/35/472A/PA)  PC had NO OBJECTION to single storey extension on right hand side of property at Grangeside, 35 Thorpe Lane, Cawood                                        Applicant: Mrs Clare Carroll

13.1.4.  (8/35/475/PA)  PC had NO OBJECTION to proposed rear single storey extension at Loyal Cerise, Rythergate.                                                                                  Applicant: Mr Livsey

13.1.5.  (8/35/183E/PA)  PC had NO OBJECTION to proposed change of use of storage building to single dwelling at Street Record, Ryther Road, Cawood                                    Applicant: Mr Joc O’Connor

13.1.6.  (8/35/450A/PA)  PC had NO OBJECTION to proposed conversion of former chapel into 5 No 2 bedroom dwellings at Cawood Methodist Church, Sherburn Street. (Additional information)

13.1.7.  (8/35/474/PA)  PC had NO OBJECTION to proposed single storey rear extension at 66 Sherburn Street, Cawood                                                                           Applicant: Mr Darren Love

13.2.                    Approvals:

13.2.1.  (8/35/473/PA)  Change of use from commercial D1 to residential C3 in front of property.                

13.2.2.  (8/35/471A/PA)  Listed building consent for the creation of new drive entrance at Compton Court, 8 Rythergate, Cawood                                                        .

13.2.3.  (8/35/470/PA) Replacement of single storey side extension with two storey extension and garage at 44 Church End, Cawood.                

13.2.4.  (8/35/173A/PA)  Proposed Garden Shed with glazed link to house and conservatory at The Forge, 5 Sherburn Street, Cawood.

13.3.                    Refusal:

13.3.1.  (8/35/472/PA)  Proposed one and a half storey extension to right hand side of property at Grangeside, 35 Thorpe Lane, Cawood

14.  BILLS FOR APPROVAL:

14.1.                    Martin Bates                                        Handiwork                                                       £501.00          

14.2.                    Steve Pulleyne                                     Grass cutting – cuts 14 & 15                            £600.00

14.3.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

14.4.                    Robina Burton                                     Half year travelling expenses                           £225.00

14.5.                    HMRC                                                 3 months tax                                                    £211.20

14.6.                    Cawood in Bloom                                Half yearly grant                                              £500.00

14.7.                    Community Centre                              Agreed grant                                                    £500.00

14.8.                    PKF Littlejohn                                     External Audit                         VAT £60.00    £300.00

14.9.                    Npower                                                            Pavilion                                   VAT                £115.53

15.  CASH RECEIVED:

15.1.                    SDC                                                     Second Precept instalment                               £14922.21

16.  HSBC Statement

17.  CORRESPONDENCE:

17.1.                    Email from a resident regarding ownership of land next to Pinfold Cottage.  This matter passed to the PCC.

 

 

 

There being no further business the meeting closed at 9.50pm.

 

 

 

SIGNED:……………………………………                            DATE:………………….

 

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 9 SEPTEMBER 2014 AT 7.30PM

MEMBERS PRESENT:  Mr D Sowden (Vice Chair); Mrs J Huby; Mrs J Maunder; Mr D Robinson and Mr M Ward.

1.      APOLOGIES for absence were received and accepted from Mr C Luker (Chair) and Mr C Jones.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.

3.      COUNCILLOR VACANCIES:  Jeremy Noote & Abigail Bates had been invited and were present at the meeting.  Both gave a brief account of themselves and why they were interested in joining the Council.  A vote took place and it was agreed to co-opt both, they will take their places at the next meeting.

4.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS. 

4.1.   Message from DC Cattanach with news on the continuation of the Saturday night, Sunday and Bank Holiday services on the 42.  He is negotiating with Colin Newbury depot manager at Selby.  Sadly the increase in passenger numbers still doesn't give Arriva scope to provide them all commercially.  However Arriva is able to quote for an annual extension this means our extra services would be guaranteed and paid for up until the end of Oct 2015.  They have quoted a figure of £1112 - back in 2013 Arriva wanted £1085 to just continue the Summer Sunday and Bank Holiday service. So based on each parish precept JC has worked out the following contributions.   

·         Cawood:      £622.72

·         Wistow:       £236.86

·         Kelfield        £91.18

·         Naburn:       £ 83.40

·         Stillingfleet   £77.84

JC has been in touch with both Selby Town Council and York City Council and they both state that they are not in a position to contribute.  JC adds that he couldn't do this without all PCs backing. Working together has been the key.  A vote took place and all agreed to contribute the amount of £622.72.  The cost to reinstate the Friday evening service was queried.

5.      MINUTES of the July & August meetings. 

5.1.   Minutes of the July meeting were agreed and signed. 

5.2.   There was not an August PC meeting; the meeting that took place on 12 August was an unofficial ‘get-together’ to view the trees on the playing fields.

6.      POLICE MATTERS & COMMUNITY SAFETY:   No Police report was received.  Cllr Ward reported that three youths had caused damage to the cricket pitch, wicket and other bits and pieces.  The incident had been witnessed and reported to the police.   

7.      VISITORS.  Alison Beaumont, PFLC Treasurer was present and stated not all invoices were available for payments made from the pavilion development fund for refurbishment works.  It was agreed to contact Steve Lanaway to obtain invoices.                                                                                         Action Clerk

8.      MATTERS ARISING:

8.1.   Playing Field Trees.   The observations made at the site meeting on 12 August will be sent to SDC, it will be pointed out that the plans due involve the removal of 3 trees.                                    Action Clerk

8.2.   PF Trees.  Letter from PFLC - the trees were discussed at the recent meeting on 14 July & some members felt there were enough trees around the fields.  Clerk to reply thanking the committee for the comments & stating the matter is already being dealt with.                                                 Action Clerk

8.3.   PF Trees.  Email from resident with comments on the proposed works.  Clerk to reply thanking him stating all comments were taken into account at the site meeting in August.                   Action Clerk

8.4.   TVC Trees.  TVC is offering trees again – there would need to be at least 130 trees planted.  This year’s cost per tree is: First 99 trees £1 + VAT, next 80 trees 75p + VAT.    This cost includes TCV sourcing the trees, stakes and protective tubes and planting them.  There would be opportunity for the local community to also be involved in the planting.  Clerk to ask NYCC if permission would be granted to plant on verges out of the village on Broad Lane and Church End.                                                        Action Clerk

8.5.   Leeds University Report on the 2012 Floods.  Cllr Luker has been sent a number of copies of the report; Cawood is mentioned a few times, particularly for the bridge being closed for so long afterwards.  CL’s initial thought is that this could be a good lever to get the EA to survey the fields as they promised to ages ago, but other people may find other points of interest in it.  To defer to October meeting.

8.6.   Standing Orders.  Cllr Mrs Maunder has gone through these & produced a précis – attached for all.  It was agreed that the existing Standing Orders would be revised.  This item to be placed on next month’s agenda.

8.7.   Picnic Benches.  The Garth benches have been put in place.  Quote for plaques to be obtained. 

Action Clerk

8.8.   Foreshore.  No feedback from EA regarding the slippage.  This is a Health & Safety matter and the responsibility of the EA.  Clerk to pursue.                                                      Action Clerk

8.9.   WWI Commemoration.

8.9.1.      To discuss the possibility of an archway at the closed cemetery to mark the end of WWI.  As the closed churchyard is under the control of the PCC Clerk to write to the Rev Ellery asking for views of the PCC.  (Copies to JM & JH.)  Margaret Brearley is to be invited to the October meeting.

                                                                                                                                    Action Clerk

8.9.2.      Margaret Brearley asks if the PC would help financially with the cost of the Order of Service for the centenary Commemoration service on the 8 of November in the church.  She wants to give everyone who attends a small reminder of the occasion, especially those families who lost a relative in the war.  Fastprint has quoted A4 just card (no insert) - 100 - £47, 200 - £69, A4 and insert (stitched in insert) - 100 - £86, 200 - £127.  If artworks required - £10 + VAT.  A Donation of £50 was agreed.

8.10.                    Outstanding S106 payment.  To discuss projects for the outstanding amount of £3,240.00.  No response as yet from Selby Town Council.  Clerk to find alternative suppliers for play equipment.

Action Clerk

8.11.                    Training Course.  Cllr Robinson attended the ‘What Cllrs need to Know’ course at Monk Fryston on 29 July.  Cllr Robinson reported the training had discussed agendas and how meeting should run.

9.      H & S MATTERS. 

9.1.   Overhanging hedges.  Cllr Ward reported that hedges have been cut but not back to boundaries.

10.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

10.1.                    Castle Garth: 

·         Message from Simon Ashby - the footpath alongside the school has been repaired and levelled; also the fencing and sleepers have been replaced.  The fence is now approximately 39 meters long to increase safety of the public.   For information, the landowner of this patch of land would normally be responsible for the fencing but due to the damage of the tarmac NYCC covered the cost and work.

·         Message from Keith Armstrong, SDC - If individuals are seen and their details are known then he will speak to them and give advice about allowing their dog to foul on the site.  If loose dogs are chasing or worrying the sheep then this is an offence that can be punished under the law.  He visited the site and saw the notices that are in place at the entrances and the signs by the pond, while the sign bans people from pond dipping it do not specify that it is illegal to disturb the habitat of the newts by allowing dogs to enter the pond.   He has spoken to PC Sarah Ward, wildlife officer, and she can assist with notices bearing the NYP logo advising of the legal protection of the site.   If the identity of the dog owners is known then she can take action against them because of the disturbance of the habitat of the newts.  He hopes this is of assistance, if there is any further assistance he can be contacted on direct dial tel number 07970 595199.  He added that as landowner the PC can fence off the whole area if it is wished.  The current system appears to be working and the dog bags are being used.

10.2.                    Cemetery:  The area is tidy.

10.3.                    Playing Fields:

·         Lease and Licenses.  Jeremy Noott offered to scan these.

·         Email from Tennis Club thanking for PCs support with funding request and are awaiting the outcome.  It has been suggested that as the Parish Council own the land on which the courts are built that it might be possible for the PC to be billed for the resurfacing of the courts and then we repay them, less the VAT.  It is not known what the Club has asked for.

·         There is concern that resurfacing of the tennis courts will exacerbate flooding on the football field.  Cllr Ward and Parry Brooksbank are to speak to a representative of the Drainage Board.

·         PFLC minutes – 14 July.

·         Letter from Cathy Duckworth – she is disappointed the PC has decided not to give the grant.  She was also annoyed Steve Lanaway did not inform of his resignation.

·         Letter from PFLC stating some members of the Committee felt there were enough trees around the cricket field.   Clerk to reply to the letters stating all comments have been noted.

10.4.                    Cawood in Bloom   There was not report.

10.5.                    Community Centre.  Fundraising is going well and £1200 profit was made from selling refreshments over the Craft Fair.

10.6.                    Old Boys’ school

·         The Fire Extinguisher engineer has recommended that more lights need to be fitted and one replacing – the exact legal requirements need to be checked and quotes obtained.

11.  HANDY WORK.  To put up the ‘beware of sheet’ signs on the Garth.

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

12.1.                    Wistowate Right of Way.  Reply from NYCC - approximately 8 years ago an officer did start investigating this case, but from the file it appears to have ground to a halt very quickly.  Consequently no Land Registry searches were ever done so there is no information on who owns the lane.  With reference to getting this matter resolved, NYCC prioritises all our DMMO cases.  At the moment this application has scored 21 points.  They are currently dealing with applications that score in the region of 28 to 30 points.  The PC can of course improve the priority score to move it up the queue of waiting applications.  Guidance notes are attached also a scanned copy of the application itself.  Unfortunately they do not access to a scanned copy of the prioritisation sheet at the moment but the easiest way to improve the application score would be to submit further evidence of use.  If user evidence forms are needed please let them know.  Clerk to enquire who owns the land at the moment.                                                                                 Action Clerk

12.2.                    Recycling Site.  Sharon Fox will get the Highways Officer to visit the site regarding the vegetation

13.  PLANNING MATTERS:

13.1.                    Applications:

13.1.1.  (8/35/173A/PA) NO OBJECTION to proposed garden shed with glazed link to house & conservatory.                                                                Applicant:  Mr G Dowdy

13.1.2.      (8/35/473/PA)  NO OBJECTION change of use from commercial D1 to residential C3 in front of property.                                                                         Applicant:  Mrs E Green

13.2.                    Approvals:

13.2.1.  (8/35/19AY/LB)  Change of use of land for the siting of static caravans for holiday accommodation at Cawood Holiday Park, Ryther Road, Cawood.

13.2.2.  (8/35/470/PA) Replacement of single storey side extension with two storey extension and garage at 44 Church End, Cawood.                

13.2.3.  (8/35/165B/PA)  Retrospective application for the replacement of a static caravan to a transportable log cabin for the use of an ancillary annex accommodation at The Bungalow, Broad Lane, Cawood

13.2.4.  (8/35/469/PA) Proposed single storey rear extension to no 14 Bishopdyke Road and roof conversion from flat to pitched roof to existing adjoining outbuildings relating to both 13 & 14 Bishopdyke Road.

14.  BILLS FOR APPROVAL:

14.1.                    Martin Bates                                        Handiwork – July 64.5 hours                          £451.50          

14.2.                    Martin Bates                                        Handiwork – August 70 hours                         £490.00

14.3.                    Steve Pulleyne                                     Grass cutting – 10, 11, 12 & 13                                   £1200.00

14.4.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

14.5.                    Robina Burton                                     Repayment for Garth signs      VAT £6.95      £41.70

14.6.                    Brayton High School               Printing Cardinal & Newsletter                        VAT £17.93    £107.59

14.7.                    Feoffment Estate Charity                     OBS rent due 29 September                             £428.00

15.  HSBC Statement

 

 

 

 

There being no further business the meeting closed at 9.40pm.

 

 

 

SIGNED:……………………………………                      DATE:……………….

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 8 JULY 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr D Sowden (Vice); Mrs J Huby; Mr D Robinson; Mr D Sowden and Mr M Ward.

1.      APOLOGIES for absence were received and accepted from Mrs J Maunder and Mr C Jones.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  D C Cattanach is very grateful for the £100 contribution to the SDC Chairman Charity Appeal.

4.      MINUTES of the June meeting had been circulated and were approved and signed as a true record with the following adjustment –

Commemorative Bench at School.  Cllr Mrs Maunder advises that Mr Smith, Headteacher, wants the garden to be a 'Spiritual Garden' rather than a sensory garden.  She added that this is also where he has redirected the monies collected for the defibrillator. 

At the last meeting the PC pledged £500 towards the bench at the school, this was discussed as the bench will be out sight and not accessible to the public.  Following a vote it was agreed to honour the grant.

5.      VACANCY.  Jeremy Noote cannot attend the July meeting but is interested in re-joining the PC.  There has been no response as yet from Abbie Elcock.

6.      POLICE MATTERS & COMMUNITY SAFETY:   No officers were present and no report received.

7.      VISITORS.  There were no visitors. 

8.      MATTERS ARISING:

8.1.   Playing Field Trees.   Clerk has written to neighbours of the playing fields to advise of proposals and some comments have been received.  Although for the past few years there has been no meeting in August it was agreed that the August meeting would be a site meeting to discuss comments and formulate a plan.

8.2.   Picnic Benches.  The Garth benches are ready to be collected from Mount Pleasant Farm.  Cllr Jones has offered to collect these, Cllr Luker will assist.                                                            Action CL & CJ

8.3.   Foreshore.  Cllr Luker emailed Mark Fuller regarding the slippage.  There has been no response.

8.4.   1914 Commemoration.  Two possible locations for an archway to mark the end of WWI were the Garth, any digging can be no more than ½m deep, or the entrance to the Memorial Garden, as this is the closed churchyard the PC would have to write to the PCC giving details.   Cllr Mrs Huby offered speak to the Vicar.  This matter is to be placed on the next agenda.                                        Action JH

8.5.   Standing Orders.  Cllr Mrs Maunder has offered to take on this matter.                     Action JM

8.6.   Outstanding S106 payment.  To discuss projects for the outstanding amount of £3,240.00.  Cllrs were in favour of a climbing frame similar to the one at the play area at the end of Monk Lane, Selby.  Clerk to contact STC for information on the supplier.                                                             Action Clerk              

8.7.   Training Course.  Places have been booked for Cllr Robinson & Cllr Jones on ‘What Cllrs need to Know’ course at Monk Fryston on 29 July.

8.8.   LCA Selby Branch Meeting.  Cllr Mrs Huby attended and reported on the interesting meeting which focussed mainly on planning.

8.9.   Parish Survey.  Clerk completed and returned the survey to SDC.

9.      H & S MATTERS. 

9.1.   Cllr Ward reported that a resident has partially filled in the potholes at the entrance to Anson Grove.

9.2.   Overhanging hedges are still a problem.  Clerk to ask NYCC for advice.                   Action Clerk

10.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

10.1.                    Castle Garth: 

·         The recent meeting agreed the grass would be cut and then the sheep would keep it down for the Craft Festival.  Checks were made that the cutting was not too early for wild flowers to seed but the Committee has been considering importing some wild flowers.  The grass quality is improving.

·         The Committee is applying for lottery money to investigate the Keesbury Hall site.  A few years ago a Geo Phsy was carried out on the site.

·         Cllr Luker will circulate copies of the Management Plan.                                Action CL

10.2.                    Cemetery: 

·         The area is tidy.

10.3.                    Playing Fields:

·         There has been no meeting recently but a meeting will be held on Monday 14 July when election of officers needs to take place.   Cathy Duckworth deals with accounts on behalf of PFLC.

·         Report from Parry Brooksbank that moles are a problem.  PFLC needs to organise pest control.

·         Pavilion toilets have been repaired, Lawrence Walsh, plumber, paid for all the parts, Parry Brooksbank has repaid him out of his own pocket and needs repaying - £281.98.  This matter to be handed back to PFLC to deal with.

·         Clerk to place the PF Lease & Licenses on the next agenda.

10.4.                    Old Boys’ School:

·         Everything is going well.

10.5.                    Cawood in Bloom

·         There was no report as Cllr Mrs Maunder was not present.

10.6.                    Community Centre

·         Everything is going well.  The Party in the Park will take place on Saturday 12 July to raise funds.  The Committee organises refreshments in the school at the Craft Fair to also raise funds.

11.  HANDY WORK.  General maintenance.

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

·         The footpath in front of 18 Bishopdyke Road is sinking and unsafe.  Clerk to report to NYCC.

13.  PLANNING MATTERS:

13.1.                    Applications:

13.1.1.  (8/35/19AY/LB)  Change of use of land for the siting of static caravans for holiday accommodation at Cawood Holiday Park, Ryther Road, Cawood.   Applicant:  Andrew Pringle

Cawood PC is concerned about access to the Park as more and more Cawood villagers are visiting to use the increasing facilities.  As a matter of Health & Safety the PC considers that there should be a footpath to link the Park to the village and a condition of the planning should be that a contribution be made towards the creation of a path.

13.1.2.  (8/35/470/PA) Replacement of single storey side extension with two storey extension and garage at 44 Church End, Cawood.                                         Applicant:  Gavin Dickie

13.1.3.  (8/35/450A/PA)  Proposed conversion of former chapel into 5 No2 bedroom dwellings at Cawood Methodist Church, Sherburn Street, Cawood.      Applicant: Goole & Selby Methodist Circuit

PC had NO OBJECTION

13.1.4.  (8/35/469/PA)  Proposed single storey extension to no 14 Bishopdyke Road and roof conversion from flat to pitched roof to existing adjoining outbuilding relating to both 13 & 14 Bishopdyke Road.

Applicant:  Mr L Kershaw

PC had NO OBJECTION

13.2.                    Approvals:

13.2.1.  Proposed boundary wall at Pigeoncote, 2A Wistowgate, Cawood

13.3.                    Listed building consent for the erection of a boundary wall at the Pigeoncote, 2A Wistowgate.

13.4.                    Application for consent to display 2No illuminated fascia signs, 1No illuminated hanging sign, 4No non-illuminated hoarding signs and refurbishment of existing lantern at Castle Inn, 7 Wistowgate, Cawood

14.  BILLS FOR APPROVAL:

14.1.                    Martin Bates                                        Handiwork                                                       £612.50

14.2.                    Steve Pulleyne                                     Grass cuts 8 & 9                                              £600.00

14.3.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

14.4.                    Cash                                                    Handiwork expenses                                       £20.00

14.5.                    SAIDB                                                 Garth drainage rate                                          £20.24

14.6.                    Tony Larkin                                         3 picnic benches for Garth                              £420.00

14.7.                    Cawood VE CE School                                    Contribution to WWI commemorative bench  £500.00

15.  HSBC Statement

16.  CORRESPONDENCE:

16.1.                       NYCC.  From 4 August NYCC will be charging for the disposal for hardcore, rubble & plasterboard delivered to household waste recycling centres.  From this date NYCC will also be opening up all household waste recycling centres to businesses at a charge.  Clerk to reply that the PC is concerned over flytipping.

16.2.                       NYCC.  Letter from Corporate Director – NYCC is facing severe financial pressure due to reduced funding from Central Government, between 2011 & 2020 the authority has to reduce its spending by around £170m.  As Highway Authority NYCC has a statutory duty to cut grass for safety reasons however the majority of cutting currently funded is cut for amenity or aesthetic reasons.  The  County Council intends to stop funding grass cutting where it is not required for safety reasons.

16.3.                       LCA.  Joint Annual Meeting – 19 July at the Bridge Hotel, Walshford, near Wetherby at 2pm.

16.4.                       Clerk & Councils Direct.

 

There being no further business the meeting closed at 10.15pm.

 

 

            SIGNED:……………………………….                               DATE:…

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD INN THE OLD BOYS’ SCHOOL ON TUESDAY 10 JUNE 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mrs J Huby; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were two members of the public present.

1.      APOLOGIES for absence were received and accepted from Mr C Jones.  District Cllr Cattanach also sent apologies.

2.      RESIGNATION.  Due to on-going work commitments and his inability to attend the next 3 meetings Cllr Lanaway feels he has no option but to resign his position on the PC; he is aware regular attendance is crucial.  He would welcome the opportunity to be considered to sit again sometime in the future.  Clerk to write and thank him for all his work.                                                                                                    Action Clerk

3.      ELECTION OF VICE CHAIRMAN: 

Cllr Mrs Huby nominated by Cllr Ward, seconded by Cllr Mrs Maunder

Cllr Sowden nominated by Cllr Robinson, seconded by Cllr Luker.

A vote took place and Cllr Sowden was duly elected as Vice Chairman.

4.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

5.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  No Cllrs were present and no matters were raised.

6.      SDC CHAIRMAN.  Letter of introduction from John Cattanach who has been elected as District Council Chairman this year.  He is raising monies for a number of charities and taking part in 2015 Great Selby Bike Ride, organising 3 quizzes throughout the year, etc, he also asks for raffle / tombola prizes.   A vote was taken and it was agreed to donate £100 to the SDC Chairman’s Charity Appeal.

7.      MINUTES of the May meeting had been circulated and were approved and signed as a true record by the Chairman.

8.      VACANCY.  There are now two vacancies on the Council.  An expression of interest has been received from Jeremy Noote.  Mr Noote is to be invited to attend the next meeting.

9.      POLICE MATTERS & COMMUNITY SAFETY:  No Police were present and no report received.

10.  VISITORS.

10.1.                    1914 Commemoration.  Mrs Margaret Brearley was present to put forward ideas to commemorate the start of WWI.  Due to the probability that the young men attended Cawood School she has spoken to the Headteacher and Chair of the Governors and suggested a sensory garden with bench at the school.  Mrs Brearley will speak to Tony Larkin about making the bench.  Other suggestions included a walk of remembrance with plaques on the pavement, a flowered archway containing names at the memorial garden or church, a community orchard dedicated to those who fought.  It was agreed to go ahead with the bench, this needs to be situ when the sensory garden is opened, the school will buy was a plaque for the bench.  It was agreed two allow £500.  Mrs Brearley is also planning an exhibition for Remembrance Sunday.

The construction of an archway to mark the end of the war will be considered and will be added to the next agenda.

10.2.                    Playing Field Trees.  Cllr Sowden & Cllr Jones met at the playing fields and their suggestions of tree works had been forwarded to all.  Clerk to send copies to residents whose homes border the playing fields & all sports clubs with a covering letter stating that the PC is considering works, subject to SDC approval, and all views either positive or negative are welcome.  Cllrs were grateful for all the work that has gone into this proposal.

11.  MATTERS ARISING:

11.1.                    Picnic Benches.  Three benches have been ordered.

11.2.                    Foreshore.  Cllr Luker has taken up the matter of the slippage.

11.3.                    Standing Orders.  Clerk will look into these.                                                    Action Clerk

11.4.                       Outstanding S106 payment.  The outstanding amount of £3,240.00 is available to be allocated for Recreational Open Space, the PC to put a bid in for a scheme or schemes.   The public needs to have access to any scheme and suggestions put forward included a climbing frame and public orchard.  This item to be put on next month’s agenda.   Clerk to inform Mrs Gilbertson of this progress.

11.5.                    Letter from Ruth Edwards.  Carried over from last meeting, the last paragraph was discussed.  Clerk to reply that if a villager is walking over private land it is not really a Parish Council matter but the responsibility of the owner of the land to raise concerns if necessary.                                 Action Clerk

11.6.                    Nicky Nacky Lane.  Gordon Pool states that the lane is private with access to landowners with land down the lane. It has been used by dog walkers and walkers all his life, a long time.   Access or use of the lane is the problem or not of the lane owners of which there are six separate owners up to the old railway line.  He is unaware of any complaints from any of these.  Should the use increase or be enlarged for other reasons then he would expect a response from the owners.  He don't think it's a matter for the PC if anyone it's the owners and NYCC who would say it is a private matter because the lane is not a public right of way.

Nicky Nacky Lane does not but up to the playing fields but there are unofficial gates from Maypole Gardens that should be removed this is PC business there are two or maybe three.

11.7.                    Dog Bags & Bins.  These have been put in place and one more is required for the Garth.

12.  H & S MATTERS.  Hedges overhanging the pavement in various locations.  Clerk to write to homeowners.

Action Clerk

13.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

13.1.                    Castle Garth: 

·         Clerk has reported problems with dogs to SDC.  They need witnesses of dog fouling in order to take to court.

13.2.                    Cemetery: 

·         Everything is tidy.

13.3.                    Playing Fields: 

·         Due to the resignation of Steve Lanaway a meeting needs to be called to elect officers

·         Cllr Robinson & Cathy Duckworth are to meet to sort out the finances

A number of items have been raised by the groundsman:

·         Cars are parking on the grass

·         Allotment users are placing rubbish in the bins on the playing fields

·         People are walking diagonally across the pitch

13.4.                    Old Boys’ School:

·         The floor has been polished & a new carpet laid at the access.

·         The money found in the building was brought to the attention of the Committee and it was minuted.   Cllr Ward had put up a notice advising that it had been found.

13.5.                    Cawood in Bloom:

·         Planting has taken place.

·         Memorial Garden.  Villagers have raised concerns that grass cutting in the garden is poor standard.  Clerk to contact SDC.                                                                                              Action Clerk

13.6.                    Community Centre

·         Things are moving forward, the Feoffees have accepted NYCCs offer and the land has been acquired.  Once transferred to the Community Centre Committee planning can take place.  The legal fees will be paid for by the Feoffees.

14.  HANDY WORK. 

15.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.  No matters of concern.

16.  PLANNING MATTERS:

16.1.                    Applications:

16.1.1.  (8/35/116A/LB)  Listed building consent for the erection of a boundary wall at Pigeoncote, 2A Wistowgate, Cawood.

PC had NO OBJECTION

16.1.2.  (8/35/116AM/PA) Proposed boundary wall at Pigeoncote, 2A Wistowgate, Cawood.                                                                                                                              Applicant:  Ms M Parks

PC had NO OBJECTION

16.1.3.  Proposed alterations to an existing telecommunications radio base station installation at Telefonica site 34218 – located at West Croft Farm, Cawood YO8 3QU

PC had NO OBJECTION

17.  BILLS FOR APPROVAL:

17.1.                    Martin Bates                                        Handiwork                                                       £469.00

17.2.                    Steve Pulleyne                                     Grass cutting                                                    £600.00

17.3.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

17.4.                    SUDRUG                                             Subscription                                                     £10.00

17.5.                    PFLC                                                   Maintenance grant – 2014-15 & 2013-14        £2000.00

This amount is not to be paid until the accounts are sorted out

17.6.                    Cawood Feoffment Estate Charity       OBS rent due 21 June                                      £428.00

17.7.                    Yorks Water                                        Cemetery                                                         £8.27

17.8.                    HMRC                                                 3 month’s tax                                                   £211.20

17.9.                    Brian Hopper                                       Internal Audit                                                  £110.00          

17.10.                Yorks LCA                                          Training – 2 delegates                                      £90.00

17.11.                Cash                                                    Martin                                                              £40.00

17.12.                SDC Chairman Charity Appeal                                                                                                £100.00

18.  CASH RECEIVED:

18.1.                    PFLC                                                   Contribution to electricity                                £166.61

19.  AUDIT.  The Internal Audit took place on Thursday 29 May and all was found to be correct. 

20.  HSBC Statement

21.  CORRESPONDENCE:

21.1.                       CPRE.  Summer visit – Old Park Plantation – 21 June.

21.2.                       LCA.  Selby Branch meeting – 11 June at 7.30, Selby Community Centre.                 JH & JM

21.3.                       LCA.  Training courses – forwarded to all.  Cllr Jones & Cllr Robinson to attend.

21.4.                       Cawood Players.  Letter asking if the PC could pay for staging in order to be able to reclaim VAT.  Clerk to reply that unfortunately the PC is unable to do this as the Players are nothing to do with the PC.

Action Clerk

 

 

 

 

There being no further business the meeting closed at 10.25pm

 

 

 

SIGNED:…………………………………                    DATE:…………………….

 

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 8 APRIL 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mrs J Huby; Mr C Jones; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were 3 members of the public present – Mr Ron Wharmby, Mrs Leslie Dennon and Mr Ron Maunder. 1.      APOLOGIES for absence.  All Councillors were present but apologies received from District Cllr J Cattanach.  2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.     

MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.

3.1.   Arriva will provide all the extra 42 services through the summer on a commercial basis.   D C Cattanach still urges people to use the Sunday service until the end of April as Arriva will consider the passenger numbers when providing the service next autumn and winter.

4.      MINUTES of the March meeting had been circulated and were approved and signed as a true record by the Chairman.

5.      VACANCY.  Ron Wharmby was present due to his interested in joining the PC.  He was invited to introduce himself and stated he had lived in the village for 4 years, is treasurer of the allotment society and wishes to be involved in the community.  He was asked to leave the room for Councillors to discuss; all were in favour of co-opting Mr Wharmby to the Council.   He was invited back to the meeting and advised of this decision; he will take his place at the May meeting.

6.      POLICE MATTERS & COMMUNITY SAFETY:   No officers were present and no report received.  Cllr Ward advised that police were knocking on doors in Thorpe Willoughby warning residents to be aware of ‘con men’.

7.      VISITORS.  Mrs Dennon was present due to the matter of playing field trees.

8.      MATTERS ARISING (not included in the Agenda):  Cllr Lanaway apologised that his attendance at meetings recently has been poor, at present his job requires intensive travel with frequent trips overseas.  Whilst he wishes to remain part of the community and be part of the Parish Council he is aware that frequent absence is not acceptable.  He stated that if over the next 3 months his attendance did not improve he offered to stand down.  Cllrs thanked him for his openness; this matter will be discussed further when and if the need arises. 

9.      MATTERS ARISING:

9.1.   Replacement Trees.  Carol Baker of SDC advises that the replacements trees do not necessarily have to be in the same location but they need to be within the Playing field.  Replacement could be placed on either, or both, the eastern boundary (adjacent to the properties) or on the western boundary of the field.  Several species could be used and again a suggestion for the eastern boundary (to help with slow growth and more suitable for near properties) would be Rowen, Hazel, Silver Birch or Field Maple whilst the Western boundary should be native trees which are more in keeping with the open countryside views such as oaks, Beech and Ash.  SDC needs to formally approve the replanting schedule as this was part of the original decision notice and ask for a scaled plan showing the proposed location of each tree and the proposed species.  The replacement should have also been planted in the first available planting season so an indication as to when this would be carried out would be helpful.

It was explained to Mrs Dennon that no action had been taken on the beech until the plan to replace the trees cut down has been formulated.  The matter was discussed at length and it was agreed that Parry Brooksbank (groundsman) along with Councillors Jones, Lanaway, Robinson, Ward and Ron Wharmby will meet at the playing fields on Sunday 13 April at 9am to discuss all options.

9.2.   TCV Trees.  Reply from TCV - the trees could be split between Cawood and other villages as long as the areas are relatively close to each other (about a 15 minute drive) as the works needs to be carried out in one day.   Unfortunately The Big Tree Plant does not cover hedge planting.  It cannot be guaranteed that the offer will be the same in the autumn but as soon as TCV hear they will let us know & they can try to help get some trees planted.

No replies from local landowners.  Wistow PC discussed this issue at their last Parish Council meeting. But unfortunately have no areas where trees could be planted in the village, so decided not to progress this offer. 

9.3.   Garth Picnic Benches.  Ron Wharmby is to provide contact details for someone who makes benches.

9.4.   Foreshore.  No reply as yet to the PCs request for remedial work to the slippage.  Cllr Lanaway reported there are also problems with slippage on the Wolsey Walk alongside the riverbank.  He is to take photographs for forward to EA.                                                                                                           Action SL

9.5.   Standing Orders.  Clerk to forward Cawood’s existing SO to Cllr Lanaway for him to action.           Action SL

9.6.   Outstanding S106 payment – Wolsey Avenue.  In accordance with the Adopted Developer Contributions Supplementary Planning Document (DCSPD), the final Recreation Open Space payment of £4,309.00 will be paid via BACS into the Cawood Parish Council Bank Account on or around 7th April, 2014.

10.  H & S MATTERS.  A resident of Anson Grove has asked if there is any unclaimed S106 money in the district which could possibly be used for highway repairs at the entrance to the cul-de-sac.  Clerk has enquired with SDC.                                                                                                                              Action Clerk

11.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

11.1.                    Castle Garth: 

·         EA has accessed the Garth with a tractor to clear the weed screen.   Matt Smith has asked if a permanent access can be made.  The Garth Committee are dealing with this.

·         NYCC Area Ranger Simon Ashby has surveyed the footpath alongside the school playing field & agrees attention is needed; he will put forward a proposal to repair the tarmac, repair and extend the protective fencing.

·         The sheep have been moved and will alternate either side of the path throughout the summer.

·         Email from a neighbour of the Garth asking if the brambles that are rooted on the Garth but growing in their hedge can be removed.   Clerk to reply that it is now too late to cut clear the brambles as it is bird nesting season and this work will have to be carried out in September.                 Action Clerk

·         Cllr Jones will obtain quotes for dog bags and receptacles.                                               Action CJ

11.2.                    Cemetery: 

·         Comments have been received that the cemetery is looking tidy.

11.3.                    Playing Fields:

·         Cllr Robinson is to ask Secretary Cathy Duckworth to arrange a meeting.

·         Responsibility for the football and cricket club changeover lies with the Clubs, Cllr Lanaway would be there if there are any calls for arbitration.

·         At the next meeting the Committee will nominate a vice chairman.

11.4.                    Old Boys’ School:

·         Treasurer Ron Maunder completed a rate relief application resulting in the bill for £800.04 being discarded.

11.5.                    Cawood in Bloom

·         Preparations have been made for spring planting but planting has not taken place as yet.

11.6.                    Community Centre

·         Cllr Sowden was unable to attend the last meeting but things are moving forward.  A Feoffee meeting has taken place and NYCC is going to hand over a large amount of the school playing field to the Feoffees

12.  HANDY WORK.  Clerk to ask Martin not to cut the grass where the bank is slipping on the foreshore

13.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

13.1.                    Footpath Officer Simon Ashby is investigation the barrier that has been put across the old entrance to the playing fields which is a public right of way & will look into whether it has been authorised under section 147 (Highways Act). 

14.  PLANNING MATTERS:  

14.1.                    Applications:

14.1.1.  (8/35/467/PA) Proposed summer house / garden room at The Forge, 28 Chestnut Road, Cawood.

Applicant: Ms Catherine Barnett

PC had NO OBJECTION

14.1.2.  (8/35/468/PA)  Proposed two storey side extension to form extended garage on ground floor and bedroom with ensuite bathroom at first floor at 12 Maypole Gardens, Cawood.

Applicant: Mr David Nicoll

The application is in keeping but the PC would support any objections neighbours may have.

14.2.                    Approvals:

14.2.1.  Proposed double storey and single storey rear extension at Lace Cottage, 31 Rythergate, Cawood.

14.2.2.  Proposed conversion of storage building to provide tourist accommodation at Street Record, Ryther Road, Cawood.

14.2.3.  Retrospective application for the installation of a fire exit and means of escape to first floor at Castle Inn, 7 Wistowgate, Cawood

15.  BILLS FOR APPROVAL:

15.1.                    Steve Pulleyne                                     Grass cutting                                                    £300.00

15.2.                    Martin Bates                                        Handiwork – 24 hours                                     £168.00

15.3.                    Cash                                                    Martin expenses                                               £115.00

15.4.                    Yorks LCA                                          2014 -15 Subscription                                     £383.00

15.5.                    OBS                                                     Hire of hall for meetings                                  £144.00

15.6.                    Brayton High School                           Printing Cardinal x 750                        VAT £9.83      £58.99

15.7.                    SDC                                                     Cemetery – non domestic rate                         £362.67

(Clerk to query this rate with SDC)     

15.8.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

16.  CASH RECEIVED:

·         SDC                                         Final Recreation Open Space payment                                    £4,309.00

17.  HSBC Statement

18.  CORRESPONDENCE:

18.1.                    Review of Community Governance Arrangements for Selby District 2014.  During the summer SDC will seek to conduct Review of Community Governance arrangements within the Selby Local Authority area.  The review will focus on the parished areas of the District and will take place partly as a result of the recent electoral ward review undertaken by the Boundary Commission. 

The review considers the drawing of boundary lines between Parishes, the electoral arrangements for parishes, grouping parishes under a common parish council or degrouping parishes, creating, merging, altering or abolishing parishes and the names of parishes.

In preparation for the Review SDC would like to learn of any local issues that would form part of a Review and request each parish to consider their current arrangements and invite submission to SDC in line with the terms of a review.  Submissions to be made by Monday 12 May.

18.2.                    CPRE.  Countryside Voice.

 

 

 

There being no further business the meeting closed at 9.45pm

 

 

 

SIGNED:……………………………………….                                   DATE:…………………..

 

 

 

 

 

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 13 MARCH 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker; Mrs J Huby; Mr C Jones; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were 4 members of the public present.

19.  APOLOGIES for absence were received and accepted from Mr S Lanaway.  District Cllr Cattanach also sent apologies.

20.  ELECTION OF OFFICERS:

Cllr Luker took the Chair and asked for nominations for Chairman:

·         CHAIRMAN – Mr C Luker, nominated by Cllr Sowden, seconded by Cllr Mrs Maunder.  There were no other nominations and Cllr Luker was duly elected.

·         VICE CHAIRMAN – Cllr Sowden proposed Cllr Lanaway but as he was not present it was agreed to carry this over to the next meeting.

·         PLAYING FIELD WARDENS – Cllr Jones and Cllr Ward

·         PLAYING FIELD LIAISON COMMITTEE – Cllr Robinson, Cllr Lanaway, Cllr Ward and Cllr Jones

·         CEMETERY WARDENS – Cllr Mrs Huby and Cllr Ward

·         CASTLE GARTH WARDENS – Cllr Luker and Cllr Mrs Maunder

·         CASTLE GARTH GROUP – Cllr Luker, Cllr Lanaway and Cllr Mrs Maunder

·         LOCAL COUNCILS ASSOCIATION – Cllr Mrs Huby and Cllr Mrs Maunder

·         CAWOOD IN BLOOM COMMITTEE – Cllr Mrs Maunder

·         OLD BOYS’ SCHOOL COMMITTEE – Cllr Mrs Huby, Cllr Mr Ward and Cllr Mr Robinson

·         COMMUNITY CENTRE ASSOCIATION – Mrs Maunder and Cllr Sowden

·         HEALTH & SAFETY – Cllr Ward

21.  DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

22.  MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS. No Cllrs were present and there were no matters for their attention.

23.  MINUTES of the April meeting had been circulated and were approved and signed by the Chairman.

24.  VACANCY.  Ron Wharmby’s circumstances have now changed and he is not in a position to commit to the Parish Council.  He apologises for any inconvenience this may cause.  Clerk to re-advertise the vacancy.

25.  POLICE MATTERS & COMMUNITY SAFETY:   The police had been invited but no officers were present.

26.  VISITORS.   Mrs Lesley Dennon was present regarding trees on the playing fields; she had provided a site survey produced by a friend of hers.  A number of Councillors had met on site to discuss suitable locations for replacement trees and the group will meet again and use the survey as a basis for discussion.  They will make a presentation at the June meeting.

As it was now 8pm the meeting was adjourned in order for the Annual Parish Meeting to take place and reconvened when that ended at 8.30pm.sstating

27.  MATTERS ARISING (not included in the Agenda);

27.1.                    Letter received from a resident regarding a small amount of money that was found in the OBS, she asks if the PC knows about it and what the Council thinks should be done with it.  She also states that there are gates from private dwellings on Nicky Nacky Lane leading on to the playing fields.  Lastly a villager is crossing a field to access Nicky Nacky Lane (a private lane) – she asks if the PC would inform the villager of this.  Clerk to reply that the money will be placed in the PC account until someone comes forward to claim it.  Enquiries will be made about the accesses from private dwellings and Clerk will contact LCA for advice about a villager crossing a field to access Nickey Nackey Lane.                    Action Clerk

28.  MATTERS ARISING:

28.1.                    Picnic Benches.  Tony Larkin is able to make benches; a substantial 6ft bench would cost £140.  He is able to meet on site to discuss requirements.  Clerk to pass his contact details to the Garth Group.

28.2.                    Foreshore.  No reply as yet to the PCs request for remedial work to the slippage.  Cllr Luker will take up this matter.                                                                                                     Action CL

28.3.                    Standing Orders.  To carry over to next meeting.                                                         Action SL

28.4.                    Outstanding S106 payment.  The current ROS outstanding balance relating to the S106 at 39 Broad Lane, Cawood stands at £3,240.00 and under the terms of the S106 Agreement must be used by Feb 2015.  Clerk has asked for clarification on how the money can be used.

29.  H & S MATTERS. 

30.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

30.1.                    Castle Garth: 

·         Mrs Margaret Brearley of the Garth Group was present.  She reported that even though there are signs asking owners to keep dogs on leads they are let off and worrying the sheep.  Owners are allowing dogs to go in the pond and disturb the newts; this is a prime time for newts which are protected by European law.  Also dog fouling continues to be a problem.  Cllr Jones has obtained supplies of dog fouling bags which are to be placed at each entrance to the Garth.  Clerk to write to SDC to ask if anything can be done about the dog problem.                                                                           Action Clerk

·         Martin Bates is to be asked to strim under the electric fence that surrounds the sheep.

·         It is planned that the Garth grass is cut in July in time for the Craft Festival and then move the sheep on to the cut area.

·         It is planned to place picnic benches on the Garth, paid for by the CPRE grant.  Clerk to pass Tony Larkin’s number to the Group.

·         6 Buddleia plants have been obtained to attract butterflies; more will be obtained if these take.  Mrs Payne has forwarded a bill for £42 in payment of Buddleia for the Garth.

·         Mrs Brearley is looking into the lives of the young men from the village who died in the First World War and is putting together a booklet to commemorate their lives.  It was suggested planting wild flowers and or poppies in the village as a dedication to the sacrifice they made.  The PC is to consider ways the village can commemorate the start of the rFirst World War for the next meeting.

·         EA has contacted the Garth Group as they wish to construct a roadway across the Garth to reach the screen to clear it of debris.  The Group are dealing with this matter.

30.2.                    Cemetery: 

·         The area is looking very tidy.

30.3.                    Playing Fields:

·         A Committee meeting has been held and Cllr Robinson is now Vice Chairman. 

·         Cawood Tennis Club.  Email from Lorraine Bishop asking if the Parish Council would write Cawood Tennis Club a letter of support in their application to Yorventure for funding to help with the resurfacing with the tennis courts.  The Club has already applied to the CEF but were unsuccessful.   Lorraine is quite hopeful for this Yorventure Landfill grant but they do require 3 letters of support.   The cost of resurfacing is £30,000 including VAT of which we have accumulated half over the last few years.  The closing date for applications is June 1st so the Club would need the letter before then.  She has attached a suggested letter just to make it easier.  Cllrs agreed to send the letter with slight amendments.

30.4.                    Old Boys’ School:  

·         Everything is running smoothly.

30.5.                    Cawood in Bloom

·         The Committee has put together a sign giving a brief history of the Memorial Garden, it was agreed the PC would pay for the sign.  Martin is to be asked to put up in the garden.

30.6.                    Community Centre

·         The AGM will be held on Wednesday.

31.  HANDY WORK.  Work for the month

·         To strim under the electric fence that encloses sheep on Castle Garth

·         To place dog bag dispensers at each entrance to the Garth & one at the playing fields.

·         To put up Cawood in Bloom’s sign in the Memorial Garden. 

32.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

32.1.                    Parking in Market Place.    Clerk contacted NYCC to ask why parking tickets had been issued in Market Place.  NYCC replied to confirm that parking in the marked bays is permitted and Harrogate Borough Council Parking Services have been advised as such.  Gary Lumb has phoned today to instruct the Enforcement Officers not issue FPN in that location (Market Place in front of Public House).  It appears the confusion has been because of the double yellow lines which NYCC will arrange to have burnt off. 

32.2.                    Picnic Benches in Market Place.  Picnic benched had been placed on the highway in front of the Jolly Sailor.   NYCC sent a letter to the landlord advising of the obstruction caused by the benches etc on the public highway to the front of the pub

33.  PLANNING MATTERS:

33.1.                    Applications:

33.1.1.  (8/35/186C/PA) Proposed erection of a single storey clubhouse at Cawood Ski Club, Rythergate, Cawood.                                                                          Applicant:  Mr Robert Crewe

PC had NO OBJECTION

33.2.                    (8/35/103U/AA) Application for consent to display 2No illuminated fascia signs, 1No illuminated hanging sign, 4No non-illuminated hoarding signs and refurbishment of existing lantern at Castle Inn, 7 Wistowgate, Cawood                                                              Application:  Punch Taverns

PC had NO OBJECTION

33.3.                    Approvals:

33.3.1.  Proposed two storey side extension to form extended garage on ground floor and bedroom with en-suite bathroom at first floor at 12 Maypole Gardens, Cawood.

33.3.2.  Proposed summer house / garden room at The Forge, 28 Chestnut Road (Back Lane), Cawood

34.  BILLS FOR APPROVAL:

34.1.                    Martin Bates                                        Handiwork -56 hours                                       £392.00

34.2.                    Steve Pulleyne                                     Grass cutting – cuts 3, 4 & 5                            £900.00,

34.3.                    Robina Burton                                     Clerk’s salary   (£391.67) less tax £70.40        £321.27

34.4.                    Npower                                                            Street lighting                           VAT £11.03    £231.56

34.5.                    AON                                                    Insurance Premium                                          £1929.12

34.6.                    Swallow Hall                                       Work on Football field                        VAT £40.00    £240.00

34.7.                    Cash                                                    Martin expenses                                               £40.00

34.8.                    Mrs J Payne                                         Repayment for buddleia bushes                                  £42.00

35.  CASH RECEIVED:

35.1.1.  SDC                                                     Recycling credits October 2013 to March 2014           £388.27

36.  AUDIT OF ACCOUNTS. 

37.  HSBC Statement

38.  CORRESPONDENCE:

38.1.                       Parish Services Survey 2014.   Cllr Jones & Cllr Robinson to complete.

38.2.                      Fire Brigade.  Information sent to all.

38.3.                 CPRE.  North Yorkshire Branch Annual Report

There being no further business the meeting closed at 9,45pm

SIGNED:………………………………………..                  DATE:………

Minutes from January 2014 meeting

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 14 JANUARY 2014 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mrs J Huby; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were 5 members of the public present.

1.      APOLOGIES for absence were received and accepted from Mr C Jones.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  No Cllrs were present.

4.      MINUTES of the December 2013 meeting had been circulated and agreed and signed as a true record by the Chairman.

5.      VACANCY.  The Clerk has not received any expressions of interest.

6.      POLICE MATTERS & COMMUNITY SAFETY:   Clerk to ask the Police to attend the February meeting.

7.      VISITORS.

7.1.   Playing Field Tree.  Mr Tom Dennon was invited to speak.  He understood Cllrs met on site on Saturday to view the beech tree and asked for an update.  He added that a few years ago there were 10 trees bordering Maypole Gardens and over the years a number have been felled.  This particular tree is self-sown and not suitable for the area as it could grow up to 100ft.  Cllrs stated that site meeting had been held to establish the facts, the original trees had been covered by a group TPO and consent had been obtained to fell or pollard.  One tree had been felled incorrectly and a condition of the consent was that replacements were planted; this has not taken place as yet.  The PC is to enquire if permission would be required to fell the tree.  Information has been received on the possibility of obtaining trees at a reduced price and the PC is considering planting an orchard / arboretum.  Clerk to contact SDC to ask if permission would be required to fell the beech.                                                                                                          Action Clerk

Mr Dennon was thanked and left the meeting.

Cllrs felt the trees / shrubs around the playing fields needed tidying up.  Cllr Sowden proposed putting in an application to remove the tree and replacements for all the trees need to be planted.   A vote was taken and all agreed.

7.2.   Poplar Trees on School Field.  Mr Ljungdell had been forwarded the reply from NYCC Arboriculturalist stating she visited the site in April 2012 and no works were recommended, the next inspection is planned for December 2014 and she sees no benefit in attending further site meetings regarding the issue as the position of the County Council remains the same.   Mr Ljungell was invited to speak and asked what the PC intended to do next.  Cllrs replied that the PC could only do so much, NYCC is a higher authority and all reports say the trees are healthy.  Although the PC is now out of the equation and the matter is between NYCC and the residents it was agreed to reply expressing disappointment that it was felt a meeting on site would be of no benefit however the PC asks to be invited to attend the next inspection when it is held in December 2014.                                                                                                 Action Clerk

Mr Ljungdell and Mr Johnson were thanked and left the meeting.

8.      MATTERS ARISING:

8.1.   New Year Fireworks.  A brilliant display was held on the Foreshore.  Thanks to Mike Cowling for organising and everyone involved.  Cllr Ward had suggested the fireworks should have been let off in the same field as they were last year.

8.2.   Foreshore.  Clerk to write to EA to ask about progress on the repair works to the slippage on the Foreshore.

Action Clerk

8.3.   New Year’s Day Walk.  19 people took part in the very wet walk.  Refreshments were served at the Ferry Inn.  Clerk to thank Ginny & Graham Crerar for organising & leading the walk.               Action Clerk

8.4.   Access to playing field.  There is a gate from a property on Maypole Gardens on to fields.  Clerk to write to the occupiers reminding them that there is no access from private properties on to the fields and asking that they block this access.                                                                                                        Action Clerk 

8.5.   CPRE.  Verbal confirmation that Cawood’s bid for benches on the Garth has been successful and has won the contest. CPRE ask that plaques are attached to the benches to say they were funded by the CPRE.  Cllr Luker was thanked for putting together the submission.

8.6.   Non-attendance at Meetings.  It was agreed not to pursue Cllr Lanaway’s draft ‘conscience’ letter any further.

8.7.   Parish Clock.  A letter of thanks from the PCC for the PCs offer to pay half the cost of the repair.  It was also agreed that the PC would pay £140 a year towards maintenance.

8.8.   Standing Orders.   Cllr Lanaway offered to review the Standing Orders.                                Action SL

8.9.   Benches.   Enquiries are to be made for a replacement bench at the corner opposite Church End junction.

8.10.                    Training.  YLCA is in the process of sorting out training courses for this year as soon as dates etc are known they well us know.  New Councillors training will be included in our schedule for training.

9.      TREE MATTERS:

9.1.   Message from Conservation Volunteers.  The Conservation Volunteers have been involved in the Big Tree Plant again this year; this is a campaign to encourage people and communities to plant more trees in England’s towns, cities and neighbourhoods.   For the months of January and February TCV York are offering to source and plant the trees on behalf of the PC.  The PC only needs to find an area which has some sort of public access (or a variety of areas within a parish/woodland) in which they would be able to plant at least 170 trees, have the landowners permission to do the planting and agree to maintain the trees once they are planted.  There would be opportunity for the local community or other groups to be involved in the planting of these trees if you would like to offer public engagement.  TCV have been involved in tree planting for many years so would easily be able to plant this number of trees in one day.

·         The cost to the PC (including tree guards) would be as follows:

·         170 -200 trees £50

·         200 - 250 trees £100

·         250 + trees please contact us to discuss costs.                

Clerk to ask for more information.                                                                                    Action Clerk

10.  H & S MATTERS.  There were no matters for attention.

11.  WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

11.1.                    Castle Garth: 

11.1.1.  Cllr Lanaway has ordered 4 dog bag dispensers & 16000 bags - £434.55.  One for each entrance to the Garth & one for the playing fields.  These should be delivered in February. 

11.1.2.  The sheep are doing a good job in keeping the grass down and will shortly be moved to a new patch.

11.2.                    Cemetery: 

11.2.1.  Moles are a problem but otherwise the area is tidy.

11.3.                    Playing Fields:

11.3.1.  Cllr Luker, Cllr Sowden, Cllr Jones, Cllr Ward & the Clerk met on site meeting on Saturday 11 January to view PF trees.

11.3.2.  Monday’s PFLC meeting was cancelled however Cllr Ward stated there had been issues that needed to be discussed.

11.3.3.  The cricket club hut is in need of repair.

11.3.4.  The guy who did the pavilion roof was asked to come back to repair, he did not.  The same guy is due to replace the garage door.  Martin has repaired the Pavilion roof.

11.3.5.  Concern has been raised that people walk across the football field which is actually part of the Wolsey Walk.

11.3.6.  The Clerk and treasurer of PFLC need to meet to go through the Playing Field accounts.

11.3.7.  Clerk to order 16 tons of scalping for the roadway.

11.4.                    Old Boys’ School:

11.4.1.  In the past the Management Committee has obtained rate relief on the building however regulations have now changed.  The OBS is not a charity and the Feoffees may have to apply for the rate relief.

11.5.                    Cawood in Bloom

11.5.1.  Planting has taken place and the bulbs are coming up.

11.6.                    Community Centre

11.6.1.  Due to Cllr Chittock’s resignation there is now only one PC rep on the Committee, however it was agreed only one rep was required.

11.6.2.  Fundraising has been taking place and the planning application is to be submitted, once obtained more fundraising will take place.

12.  HANDY WORK. 

·         Once scalpings are received to spread along the PF track where necessary.

13.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

14.  PLANNING MATTERS:

14.1.                    Applications:

14.1.1.  (8/35/28M/PA)  Application for consent to pollard Yew Tree (T1) in Group A6 of TPO 1/1973 in conservation area at The Vicarage, 41 Rythergate, Cawood.                   Applicant: Diocese of York

PC had NO OJECTION.

15.  BILLS FOR APPROVAL:

15.1.                    Martin Bates                                        Handiwork                                                       £535.50

15.2.                    Npower                                                            OBS – DD                               VAT £140.44  £842.62

15.3.                    Npower                                                            Pavilion                                   VAT £9.43      £198.08

15.4.                    Robina Burton                                     Clerk’s salary   £427.84 – less tax (£85.57)     £342.27

15.5.                    Robina Burton                                     Repayment for software                      VAT £10.43    £79.99

15.6.                    Abbey Pest Control                              Mole treatment p/fs                  VAT 32.00      £192.00

16.  CASH RECEIVED:

17.  HSBC Statement

18.  CORRESPONDENCE:

18.1.                    Yorkshire Wildlife Trust.   Magazine.

18.2.                    Clerk & Councils Direct.  January 2014

19.  FOLLOW UP ITEMS.

19.1.                    Clerk to make enquires to find a cheaper electricity provider.

 

 

There being no further business the meeting closed at 9.30pm

 

 

 

 

SIGNED:…………………………….              DATE:…………………

 

Minutes from October 2013 meeting

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 8 OCTOBER 2013 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mrs J Huby; Mrs M Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

1.      APOLOGIES for absence were received from Mr C Jones.  D C Cattanach also sent apologies.

Mr C Chittock was not present at the meeting and no apologies were received.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  D C Cattanach sent a report that he had obtained quotes for the continuation of the Saturday evening service and the Sunday/Bank Holiday service through until March 2014.   Arriva will continue to run the Saturday evening services until 21 December on a commercial basis, but they would require £348 to keep running this service from December 28 to March 2014, this works out at £6.41 per run.  Utopia did not wish to bid for this short term “contact”.  The Sunday/Bank Holiday service would need a cash injection starting from 3 November to continue until March 2014.  Arriva has quoted £805 to do this and Utopia has quoted £2730.   Utopia does not have a lot of empirical data which possibly explains their bid.  Arriva does have this data but also has additional benefits from running everything else on the route. In addition they will look at using some slightly smaller, more economical buses during what is the quiet season.   Total money required will be £1153.

Parish Council contributions would be based on size of their precepts with a contribution from the Eastern CEF. 

The breakdown would be as follows:-

6yyy

Organisation

Amount Required (£)

Summer contribution paid

Total

 

 

 

 

Cawood PC

439.20

329.40

768.60

Eastern CEF

353.00

400.00

753.00

Wistow PC

180.00

135.00

315.00

Kelfield PC

67.20

50.40

117.60

Naburn PC

58.40

43.80

102.20

Stillingfleet PC

55.20

41.40

96.60

Naburn Lock C Park

Nil  (Park closed)

85.00

85.00

           

This information was circulated to Cllrs the day following the meeting and all agreed to the proposed contribution.

4.      MINUTES of the September meeting had been circulated and agreed and signed as a true record by the Chairman.

5.      POLICE MATTERS & COMMUNITY SAFETY:   PCSO Adam Wood was unable to attend the meeting but reported there had been no crime related jobs over the last 30 days.  There had been a parking complaint outside the Jolly sailor which Highways is dealing with.   (Parking powers were taken off the police in May)

The Police have a number of operations in place looking into burglaries and car crime.   At the moment this area is not affected however with the darker nights approaching the Police ask residents to leave lights on etc, and be wary of suspect persons in the village.  Clerk to report the dangerous parking in Old Road where cars are being parked right up to the junction with High Street.                                                   Action Clerk              

6.      VISITORS.  There were no visitors.

7.      MATTERS ARISING:

7.1.   Defibrillator.   Cllr Mrs Maunder has not been into school recently so has not spoken to the Headmaster but will go into school soon.                                                                                 Action JM

7.2.   Complaint against Cllr Ward raised by Cllr Chittock.   Cllr Ward wanted the Parish Council to hear the original complaints from Cllr Chittock because the village has the right to know if a councillor is doing his duty or not.  Especially when one of the accusations is about monies.   The indication that it is of no gain to the village to have the complaint heard is not true.  The village has to know the correct actions have been carried out by the PC to ensure the PC is doing its duty.   The allegation of apathy puts a big question mark of the trust the village has in the PC to do its duty.  The question arises that the duty of the accuser is to attend meetings in order that the hearing could in fact take place.    The matter has been on the agenda since it was raised but due to the non-attendance of the claimant and no evidence being presented the PC agreed to close the matter, all allegations against Cllr Ward are dismissed.  Jonathan Lund will be informed of this decision and asked that he pass on to higher authorities.

7.3.   Non-attendance at Meetings.  Cllr Lanaway read out his draft ‘conscience’ letter which states that if a Cllr is absent for four meetings starting from the last meeting they will be asked to consider their position on the PC.  Slight amendments to be made and the letter presented at the next meeting.              Action SL

7.4.   Email raised by a resident at the September meeting.  Following discussion it was agreed that the opinion expressed by a Cllr as an individual are those of an individual, the PC reminds Cllrs that any opinion expressed inferring membership of the PC are not allowed without permission of the PC.

7.5.   Bishopdyke Road.  The resident who raised concerns about the behaviour of neighbours has emailed to say the Landlord of the property has been in touch stating he would issue the neighbours with a warning letter.

7.6.   Letter from Jane Wye.  Deferred from the last meeting regarding her proposals for Yorkshire Day and Mandela Day.  Following discussion it was agreed to reply thanking Jane for her suggestion of recognising Yorkshire Day and the Mandela work in the community.  The Parish Council encourages any village participation in such events.                                                                                                Action Clerk

8.      H & S MATTERS. 

8.1.   Cllr Ward reported that items had been left behind the partition in the hall.  This matter has been resolved.

9.      WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

9.1.   Castle Garth: 

9.1.1.      Letter from the Garth Group. 

9.1.1.1.               Cllrs agreed to the grazing of sheep during the summer months on a specific area behind the wood yard and houses, so the grass is short for the craft fair weekend.

9.1.1.2.               Cllrs had no objection to the introduction of buddleia, it is not a native plant but there are no British alternatives.  They may be some cost to the PC.  

9.1.1.3.               The tarmac path along the New Cut moat needs repairing. Clerk to ask NYCC to repair.

9.1.1.4.               Clerk to send letter to the residents bordering the Garth reminding them they do not have access direct on to the Garth.

9.1.2.      Cllr Lanaway has ordered the dog bags and dispensers.

9.1.3.      A member of CPRE has suggested a grant of £1000 may be available for deserving causes; once received a one page submission on why the Garth would be a worthy cause would be required.  Other PCs can also apply for this grant.  It was suggested also applying to the Heritage Lottery fund and SDC has underspent so has an amount of money to donate within the Selby District.  The Committee has discussed recreating the medieval garden, also introducing picnic benches, further archaeology on the Garth and marking the 100th anniversary of the start of WWI.

9.2.   Cemetery: 

9.2.1.      The cemetery is looking tidier.  Cllr Lanaway and Cllr Sowden have been taking the bin to the roadside and the occupant of cemetery lodge has been taking it back. 

9.2.2.      Clerk to report that the dog bin is full.                                                             Action Clerk

9.2.3.      The next time Steve Pulleyne quotes for grass cutting he will be asked to include removing the cuttings.

9.3.   Playing Fields:

9.3.1.      Progress on the pavilion is going well, the windows are fitted and the doors to finish.    There has also been a suggestion of a flag pole – there would be no restriction on a flag pole provided it is not used for advertising.  A grand opening will take place next year.

9.3.2.      A youth football team is being encouraged.

9.3.3.      Cllr Lanaway is to meet the treasure regarding the a/cs and money received from the Precept.

9.3.4.      Clerk to increase the insurance of the Pavilion to £40,000.                                         Action Clerk

9.3.5.      No reply as yet from NYCC re- traffic calming for Maypole Gardens.  The Committee is investigating speed humps for the playing fields track.

9.4.   Old Boys’ School:

9.4.1.      Cllr Ward has been in touch with the contractors and the guards on the wall heaters are not closed in at the bottom, the contractors are fitting guards to the bottom of the heaters, these should be completed by Wednesday.

9.5.   Cawood in Bloom

9.5.1.      There was no report from the Committee

9.6.   Community Centre

9.6.1.      The Committee has almost obtained charity status.  There have been 2 fundraising events recently but the Party in the Park was not as successful as hoped.  Other fundraising suggestions would be welcome.   Land ownership with the Feoffees needs to be sorted out.  A newt survey will be carried out next year.

10.  HANDY WORK.  General maintenance work – all instructions for Martin must come from the PC unless individual committees are paying for the work.

11.  REPORTS ON HIGHWAY / FOOTPATH MATTERS.

11.1.                    No reply as yet from NYCC re- Anson Grove.  It was agreed to ask Gary Lumb to meet on site to discuss possibilities and to view the state of village footpaths.

12.  VILLAGE SEATING.  The seat at the corner opposite Yew Tree House has disappeared.  Clerk to check if Martin has removed it for repair otherwise the site is ideal for a memorial bench.

13.  TREE MATTERS:

13.1.                    Email from resident originally sent to Selby District Council – at the back of her house is a public ginnel to the park and cricket field, in which there is an old oak tree, which overhangs the walkway and her garden, branches and twigs fall into her garden, some of which are large, and could cause injury.  This tree is on private land, Clerk to suggest the resident write to the owner directly.                      Action Clerk

13.2.                    Email from resident of Maypole Gardens.   He has had discussions with Cllr Lanaway regarding the beech tree on the playing fields, Cllr Lanaway had advised the tree had a TPO but the resident did not believe this to be the case as it is self-sown.  At the time of writing nobody has been back to him to state the PC's position and asks the PC to once again to discuss the request to remove the tree as it should have been with the others as it will grow much more prolifically & become an even greater problem in the near future.  Cllr Lanaway apologised for not passing this on to the PC but the PFLC had responded that there was no reason to interfere with the tree so no action would be taken.  Clerk to reply to the resident passing on this information.                                                                                                                Action Clerk  

14.  PLANNING MATTERS:  

14.1.                    Applications:

14.1.1.  (8/35/34F/PA)   PC had NO OBJECTION to two storey rear extension with single storey element and internal reconfiguration at Bridge View, 30 Church End, Cawood   Applicant: K & H Farmery

15.  BILLS FOR APPROVAL:

15.1.                    Martin Bates                Handiwork – 44½ hours                                                                      £311.50

15.2.                    Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £300.43

15.3.                    Robina Burton             Clerk’s half yearly travelling allowance                                               £225.00

15.4.                    Yorks Wildlife Trust    Subscription                                                                             £50.00

15.5.                    CSR                             Installation of OBS heater guards        VAT £104.70              £628.20

15.6.                    PKF Littlejohn             External Audit of Annual Return         VAT £40.00                £240.00

15.7.                    Cash                            Martin expenses                                                                       £30.00

15.8.                    JD & AJ Cable             Chain harrowing Garth                                    VAT £8.00                  £48.00

15.9.                    Selby District DIAL     Donation                                                                                  £30.00

15.10.                Lifeboats                     Donation                                                                                  £30.00

15.11.                SDC                             Emptying Cemetery bin                                                                       £179.04

15.12.                Npower                                    Playing fields                                       VAT £10.39                £218.12

15.13.                Npower                                    Old Boys’ School – DD                                   VAT £186.79             £1120.72

16.  CASH RECEIVED:

16.1.                    SDC                             2nd Precept instalment                                                              £14525.00

17.  PRECEPT.  2013 – 2014 precept attached.  It was agreed to hold the Precept meeting at 7pm before the December meeting.

18.  HSBC Statement

19.  ANNUAL AUDIT:  The Annual Audit has been completed by External Auditors PKF Littlejohn - they report that the information in the annual return is in accordance with proper practices and no matters have come to their attention giving cause for concern that relevant legislation and regulatory requirements have not been met.

20.  CORRESPONDENCE:

20.1.                    YLCA.  Selby Branch meeting – 16 October, 7pm at Selby Community Centre.

20.2.                    Christmas Tree.  Email from David Jones - it is getting towards the time to put the lights on the tree.  Spencers are closing down next September so this will probably be the last time to obtain bulbs, they have plenty in stock at the moment and it may be an idea to purchase what they have and store them until needed. Probably get them cheaper.  It was suggested buying cheap LED bulbs in a couple of years.

20.3.                    YCLA Revised publication:  Department for Communities and Local Government:  Openness and Transparency on personal interest guidance for Councillors.

21.  NON-PC MATTERS.

21.1.                    New Year Fireworks.  Clerk to ask Mike Cowling if he is willing to organise.

22.  Minor Items and Items for next month’s agenda.

22.1.                    Cllr Lanaway and Cllr Sowden gave apologise for the November meeting.

22.2.                    To discuss holding a ‘pubic session’ before the December meeting.

 

MINUTES OF THE SEPTEMBER 2013 MEETING

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 10 SEPTEMBER 2013 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mrs J Huby; Mr C Jones; Mrs J Maunder; Mr D Robinson and Mr M Ward.

There were five members of the public present, Mr M Blundell, Mrs J Buckle, Mrs B Flynn, Mrs M Maunder and Mr J Ljungdell.

1.      APOLOGIES for absence were received and accepted from Mr C Chittock and Mr D Sowden.  District Cllr Cattanach also sent apologies.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none for this meeting.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  D C Cattanach sent a report stating Arriva has confirmed the 42 will continue running weekdays and Saturdays.   The late Saturday service will continue on a commercial basis until 21 December.  He has asked them to provide costings for Saturday nights from 28 December to beginning of April and for Sundays and bank holidays from 2 November to early April.  He has e-mailed Utopia with the same request.   Arriva has recently taken on three new routes in York with similar buses to the ones Utopia use and has been recruiting more drivers.  

4.      POLICE MATTERS & COMMUNITY SAFETY:   No report received.

5.      VISITORS.

Mr John Ljungdell was invited to speak.  He had taken the PCs suggestion of asking a contractor to look at the poplar trees to the residents of Sylvan Close however they declined as they felt this was a community safety issue and not their responsibility.

Cllrs discussed the matter – the information from NYCC states that the trees are regularly reviewed due to safety concerns and they would be more endangered by interference than being left alone.  The PC would support asking NYCC to reconsider but can only act on official recommendations. 

Mr Ljungdell has spoken to a representative of the Forestry Commission who stated that poplar trees have a life span of around 30 years and then start to go downhill.  It was decided that given the age of the trees perhaps more frequent inspections should take place and agreed that Mr Ljungdell would carry out more research and ask the Forestry Commission to put their recommendations in writing; he will pass this to the PC who in turn will forward to NYCC.

6.      MINUTES of the July meeting had been circulated and were agreed and signed as a true record by the Chairman.  All voted in agreement to confirm the decision taken at the meeting to purchase and install 4 ceramic overhead heaters and protective wire grills to place around the wall heaters in the Old Boys’ School.

7.      MATTERS ARISING:

7.1.   Complaint against Cllr Ward raised by Cllr Chittock.   Email from Cllr Chittock giving apologies for the meeting.  He also states that given the length of time and the apathy for Cllr Ward’s behaviour to be addressed he withdraws his complaint to prevent it dragging on any longer.  Discussion took place with Cllrs having issue with the statement about ‘apathy’.  Although there is now no case to answer Cllr Ward was not prepared to accept the matter as closed.  He wishes to speak to a solicitor as the Monitoring Officer had passed the allegations on to higher authorities.  It was agreed the Clerk would write to LCA for guidance and that further discussion on this matter would be postponed pending advice on how Cllr Ward can clear his name.                                                                                                          Action Clerk

7.2.    Non-attendance at Meetings.  Technically if a Cllr misses 6 consecutive months they can be disqualified.  Members of the PC should take their roles seriously and should question if frequent absences are necessary.  It was agreed that if a Cllr is absence for 4 meetings throughout the year they would be sent a ‘conscience’ letter and if miss 8 meetings they would be sent a more strongly worded letter.  This decision to be included in the Standing Orders.  It was agreed Cllr Lanaway would draft a letter.                             Action SL

7.3.   Chairman Training - Delegated Powers for the Clerk.  Discussion took place on delegating powers to the Clerk to deal with emergencies - a £500 limit was agreed.

7.4.   Councillor Training.  Cllr Mrs Huby & Cllr Mrs Maunder attended training on 5 September.  The day was useful with a lot of information obtained from fellow councillors.  They took part in a general knowledge quiz and this will be placed on the next agenda.

7.5.   LCA Joint Annual Meeting.  Cllr Mrs Maunder was unable to attend meeting on 21 July.

7.6.   Craft Festival.  This year’s festival was successful and has the full supported of the PC.

8.      H & S MATTERS.  Cllr Ward reported that the pointing work at the OBS had not been carried out as yet due to it not being possible to contact the contractor.

9.      WARDENS & COMMITTEE REPS TO PROVIDE REPORTS FROM COMMITTEES:

9.1.   Castle Garth: 

9.1.1.       Cllr Lanaway apologised for not ordering the dog bags & receptacles as yet but will action this as soon as possible.                                                                                                          Action SL 

9.1.2.      Letter from Conservation Volunteers, who have helped in the past, asking if they can be of any assistance.  This will be discussed at the Committee meeting on 19 September and reported at the October meeting.

9.2.   Cemetery: 

9.2.1.      Two new bins are in place, the old ones are in storage. 

9.2.2.      Clerk to let Steve Pulleyne know that the PC is not happy with the standard of cutting that has recently taken place.

9.3.   Playing Fields:

9.3.1.      The pavilion is nearly completed and the standard of work is excellent.  £22,000 has been spent so far.  Doors and windows are to be fitted and gas and electricity certificated to be obtained. 

9.3.2.      The first football match is at home on 21 September. 

9.3.3.      Insurance for the building needs looking into.

9.3.4.      The pavilion fund is not a maintenance grant - the precept grant is to be added to the next agenda.

9.3.5.      Reply from Gary Lumb NYCC - a Village Sports Club is not a Tourist Attraction or Tourist Facility therefore he cannot approve a Brown sign.  However he can provide a white direction sign at the cost to the sports club.

9.3.6.      PFLC is looking into a 5mph sign and a sign to indicate the entrance to the playing fields.  Residents of the estate are concerned about the speed of traffic to the fields – Clerk to write to NYCC asking if speed humps in the estate can be put in place.                                                  Action Clerk 

9.4.   Old Boys’ School:

9.4.1.      Four overhead heaters are in place and guards are to be put round the wall heaters.  Cllr Ward is still investigating wood pellet boilers and reported on his findings.  Following discussion a vote was taken ad it was agreed to see how the existing heaters work over this winter.  Cllr Ward was thanked for all his work in this matter.

9.5.   Cawood in Bloom

9.5.1.      The Committee is making preparations for bulb planting.

9.6.   Community Centre

9.6.1.      Cllr Sowden sent a report that fundraising over the Craft Fair bank holiday raised about £1,100 for the project. He thanks to all those who supported and helped over the three days

10.  HANDY WORK.  To carry out general maintenance work.

11.  REPORTS ON HIGHWAY / FOOTPATH MATTERS

11.1.                    Anson Grove.  Due to the deteriorating condition of the highway at the entrance to the cul de sac, Clerk to write to NYCC to enquire the cost of bringing it to a standard whereby NYCC would adopt.

12.  PLANNING MATTERS:

12.1.                    Applications:

12.1.1.  (8/35/34F/PA)  PC had NO OBJECTION  to proposed two storey rear extension with single storey element and internal reconfiguration at Bridge View, 30 Church End, Cawood

                                                                                                            Applicant: Mrs H Farmery

12.2.                    Approvals:

12.2.1.  (8/35/146D/PA)  Erection of a single storey extension following demolition of existing conservatory at 78 Sherburn Street, Cawood.

12.2.2.  (8/35/463/PA)  Erection of a two storey extension to the side and alterations at 12 Bishopdyke Road, Cawood.

12.2.3.  (8/35/248/PA)  Application for additional agricultural building at Hagg Farm, Hagg Lane, Cawood.

12.2.4.  (8/35/462/PA)  Single storey extension to Gardeners Cottage, Thorpe Lane, Cawood

12.2.5.  (8/35/79F/PA) Proposed detached garage with room in the roof at Orchard Cottage, 16 Fostergate, Cawood.

12.2.6.  (8/35/456A/PA)  Listed Building Consent to replace rotten/deteriorated windows with double glazed timber windows at 20 High Street, Cawood

12.3.                    Tree Preservation Order

12.3.1.  (8/35/196L/PA)  Consent to carry out works trees in Group G17 of TPO 1/1973 at Riverside House, 38B Rythergate, Cawood

12.4.                    Appeal:

12.4.1.  Appeal by Prowind Hamleton – site at Scalm Park, Wistow Common, Selby

 

13.  BILLS FOR APPROVAL:

13.1.                    Martin Bates                Handiwork – July 64.5 hrs, August 52 hrs                               £815.50

13.2.                    Steve Pulleyne             Grass cutting - 9                                                                       £300.00

13.3.                    Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £300.43

13.4.                    Yorks Water                Cemetery                                                                                 £8.05

13.5.                    Ian Dennis                   Cutting Castle Garth                                                                 £500.00

13.6.                    S A I D B                     Garth drainage rate                                                                  £12.70

13.7.                    HMRC                         3 month’s tax                                                                           £211.20

13.8.                    Elmhirst Parker                        OBS rent due September                                                          £428.00

14.              HSBC Bank Mandate.  Councillors completed a new mandate, it was agreed the Clerk would submit to the bank.

15.  HSBC Statement

16.  CAWOOD CARDINAL:  For distribution

17.  CORRESPONDENCE:

17.1.                    Two emails from a resident concerned that a member of the PC has criticized him for not reporting bridge closure to Mike Cowling to put on website however the bridge was closed due to repairs and other road works.  He notifies Mike Cowling if the bridge or road to York is to be closed due to flooding but has no control whatsoever if NYCC or the police decide to close any road or bridge in the area for repair work.  The resident is also concerned about comments the Councillor has made about the Craft Festival.  The Councillor must remember that he is a member of the PC and therefore should not be making such comments.  Once a member you are not an individual and cannot hide behind the PC and say that a comment is made as an individual.  (The emails can be provided if required.)

Following discussion it was agreed to reply that the PC cannot insist members do not express personal opinions but it cannot be accepted where there is implication that a member is speaking as a representative of the PC and it appears that the individual is going against a PC decision.  This will need further investigation.           This matter will be placed on next month’s agenda.                            Action Clerk

17.2.                    White Rose Update.  YLCA Training Programme.

17.3.                    CPRE.  Countryside Voice.

17.4.                    Email from a resident of Bishopdyke Road very disturbed about the behaviour of residents of a neighbouring property.  She attaches a copy of a letter written to the landlord of the property concerned.  This matter is not within the powers of the PC but Clerk to forward the letter to D C Cattanach as noise issues are matters for the District Council.                                                                      Action Clerk

18.  Minor Items and Items for next month’s agenda.

18.1.                    Jane Wye left a letter with the Chairman shortly before the meeting.  This will be added to the October meeting.  Clerk to advise Mrs Wye.                                                                Action Clerk

18.2.                    Defibrillator.  As there has been no feedback from Neil Marsey of the Ambulance Service Cllr Mrs Maunder suggested she advise the school to spend the money that was raised for this equipment how they see fit.                                                                                                                              Action JM

18.3.                    Salt Bins.  Cllr Ward has filled all bins and there is a spare supply of salt in Geoff Liddle’s yard.

 

 

 

There being no further business the meeting closed at 10.10pm

 

 

 

SIGNED:……………………………………                                  DATE:……………………

 

 

 

 

 

 

 

MINUTES OF THE JULY 2013 MEETING

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUEDAY 9 JULY 2013 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were two members of the public present.

19.  APOLOGIES for absence were received from Mr C Chittock, Mrs J Huby and Mr C Jones.  District Cllr Cattanach also sent apologies. 

Non-attendance at meetings was discussed and it was agreed it would be added as an agenda item to the September meeting.

20.  DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

21.  MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.  Clerk has passed resident’s concerns over the poplar trees to C C Andrew Lee.

22.  MINUTES OF MEETINGS.

22.1.                    June Minutes - minutes of the June meeting had been circulated and were approved and signed as a true record by the Chairman.

22.2.                    May Minutes - the report of the complaint discussed at the May meeting was reviewed and it was agreed the minutes would be altered to record that ‘the complaint was discussed at length, all parties concerned contributed.  In conclusion the issue was resolved and closed.  A copy of the discussion has been kept as a matter of record’.  The May minutes will be altered accordingly.

23.  POLICE MATTERS & COMMUNITY SAFETY:   PCSO Adam Wood was unable to attend but reported that over the last month there has been only 1 recorded crime in the village - the theft of an insecure cycle.  Crime to date is currently 22.7% down on this time last year (the ward includes Wistow).  Although crime is down the police are still looking at proactively reducing crime/ criminal activity & have a number of operations in place looking at any criminal activity around the Selby district as a whole.

Although it appears down Councillors believe that not all crimes are being reported.  Villagers are urged to report all criminal activity to the police; action cannot be taken if the police are not aware.  Some vandalism recently occurred at the pavilion, Cllr Lanaway will report this to the police.  

24.  VISITORS.

The visitors were present regarding heating at the OBS and the condition of the cemetery.

25.  MATTERS ARISING not included in the Agenda;

25.1.                    OBS Heating.  Cllr Ward had obtained 4 quotes of a wood burner heating system; these were circulated to Cllrs prior to the meeting.  He described what would be involved and that two of the systems would require an outside boiler, the cost for these would be around £30,000, he had also enquired about planning permission for storage in a shed in the car park – it was unlikely permission would be required.  Another quote states a boiler could be in the cleaners cupboard, the cost for this system would be approximately £18,000.   A pellet boiler is registered to a building.  It was felt that more information on this type of heating system was required, for example the exact wattage, if planning permission would be required for an inside flue, who would carry out the manual refuelling, what the savings would be and what other options are available.  If the system were agreed there is not enough time for it to be in place and working before winter, therefore until the required information is obtained it was agreed that 4 ceramic overhead heaters would be installed and protective wire grills placed around the wall heaters.  Cllr will action this..                                                                                                                                       Action MW

26.  MATTERS ARISING:

26.1.                    Mr Mark Blundell.  Responsibility for payment of the bill Mr Blundell presented in respect of the length of time taken before his complaint was addressed was discussed.  It was agreed the PC would pay the £34 bill.

26.2.                    Chairman Training.  Cllr Luker reported on the recent training course he attended.  The Clerk needs to be given delegated emergency expenditure powers up to £500 within the Standing Orders.  The Committees also need delegated powers.  This matter will be placed on next month’s agenda for further discussion.

26.3.                    Defibrillator.   Clerk to ask Neil Marsey for suggestions on how to publicise the need for volunteers to operate a defibrillator for promotion at the Craft Fair.                                                            Action Clerk

26.4.                    Environment Agency.  Andy Gannaway of EA replied that so much weed had accumulated it needed moving or the screen could no longer be cleared, the weed has been removed and EA will try to give as much notice in the future as possible.  Matt Smith looked at the Garth on Monday & any detrimental impact is minimal.  The bit of grass cutting was carried out so that they have a clear/safe access to the screen.   He apologises if this is an issue.  EA visits the screen purely to reduce the risk of flooding to the village and he hopes that going on the Garth does not cause any major issues in relation to the designations.  Other than providing more notice, what would the Garth Group prefer EA to do next time they have to access the screen with vehicles, for example in an emergency?  Further communication has taken place between the Garth Group and EA.

26.5.                    Slippage on Foreshore.  No reply as yet from Mark Fuller – Clerk to pursue.              Action Clerk

26.6.                    Electoral Review of Selby – Draft recommendations. For information - Representations must be submitted to the Commission by 9 September.

26.7.                    Salt.  Two pallets to be ordered.                                                                                               Action Clerk

27.  H & S MATTERS.  Poplar trees on the school field were discussed.   It was agreed to standby the decision made at the June meeting that if the residents pay for a certified report and something is wrong the PC will reimburse the cost however if not the PC cannot contribute.

28.  REPORTS FROM WARDENS/COMMITTEES:

28.1.                    Castle Garth: 

28.1.1.  Cllr Lanaway has carried out more investigation into dog bags & receptacles and the cost is less than originally thought.  It was agreed to place a bin at each entrance to the Garth and one at the entrance to the playing fields.

28.2.                    Cemetery: 

28.2.1.  Cemetery bin.  For information - the bin is considered commercial and has to be taken to the bottom of the track to be emptied.  A contract with SDC to be completed.  Cllr Jones, Cllr Lanaway and Cllr Sowden will take it in turns to take the bins to Ryther Road.

28.2.2.  Grass in Graves.  Martin is to be asked to strim within grave plots.

28.3.                    Playing Fields:

28.3.1.  Message from resident – the matter of the weed spraying damaging the willow trees seems to have resolved itself.  For information.

28.3.2.  Swallow Hall has done a good job of cutting the football field; they will also mark the field.  Work to the pavilion is underway.   The field is growing again and PFLC asked if the PC would consider getting it back to playable condition – it was stated that the club must be self-sufficient.  The club now has 17 members.

28.3.3.  The two trees planted on the football field last year to commemorate the Jubilee will be relocated, if there is a problem PFLC will replace the trees.

28.3.4.  The football & cricket clubs asked PFLC if they could hold a summer fundraising BBQ – PC had no objection to this.

28.4.                    Old Boys’ School:

Quotes for building work:

28.4.1.  Quote from Darren Hall - Provide scaffolding to the affected gable end, take off copings from both walls and re-bed on, rake out cement joint down to gutter level and repoint, ventilate chimney and provide a new pot and supply one new coping stone.  Our price for this job is £2,200.00 plus VAT, total price £2,640.00

28.4.2.  Quote from AB Landscapes -

For supplying of scaffolding to access the front gable, the parapet walls and the chimney,

For grinding out the chimney stack and brickwork to the gutter level,

For removing the stone copings on both parapet walls,

For re-bedding the stone copings using existing stone to face the Old Boys Lane with existing and reclaimed stone to the rear parapet wall,

For replacing the chimney pots and provide flue ventilators,

For repointing the chimney and gable wall down to the gutter level: Total cost of work including labour and materials: £4,200.00

28.4.3.  Quote from J O’Connor - provide scaffold to access from gable, parapet walls and chimney.  Grind out chimney stack and brickwork down to gutter level.  Remove stone copings on both parapet walls. Re-bed stones coping using existing stone to face the OBS with existing and reclaimed stone to the rear parapet wall.  Replace chimney pots and provide flue ventilations, repoint chimney and gable wall down to gutter level - £3960 (plus VAT). 

It was agreed to accept the quote from D Hall – Cllr Ward to ask him for references.  Action MW

28.5.                    Cawood in Bloom/Open Gardens:

28.5.1.  There is a strip of land off Rythergate to the rear of Anson Grove that goes on to the river bank.  It appears to be ownerless as a check has been made with the Environment Agency.
A request has been made if Martin could to strim a pathway along it before next weekend in time for Open Gardens as a walk has been devised along the bank to the Church and Memorial Garden and back to us.  The strip is about 50 yards long and would be a useful little walk on to the bank for all times and would make it safer than having to walk along the road towards Ryther.  Cllr Mrs Maunder will speak to David Jones to check details however it was felt the land would not be ownerless and an existing footpath from the riverbank joins Ryther Road near Northingales.         Action JM

 

28.6.                    Community Centre

28.6.1.  Fundraising is a priority.  Plans will be on display at the Craft Festival and people invited to make donations.  The Association is has taken over providing refreshments at the school over the 3 days.  The Party in the Park will also raise funds. 

29.  HANDY WORK.  To strim within grave plots at the cemetery.

30.  REPORTS ON HIGHWAY / FOOTPATH MATTERS:

30.1.1.  The tennis club has asked for a brown sign giving directions to the playing fields.  Clerk to make enquire of costs.                                                                                                  Action Clerk

31.  PLANNING MATTERS:

31.1.                    Applications:

31.1.1.  (8/35/462/PA)  PC had NO OBJECTION to single storey extension to Gardeners Cottage, Thorpe Lane, Cawood.                                                                                      Applicant: Mr M Johnstone

31.1.2.  (8/35/456/LB)  PC had NO OBJECTION to listed building consent to replace rotten /deteriorated windows with double glazed timer windows at 20 High Street.   Applicant: Mr J McNiff

31.1.3.  (9/35/79F/PA)  PC had NO OBJECTION to proposed detached garage with room in the roof at Orchard Cottage, 16 Fostergate, Cawood                                      Applicant: Mr M Taylor       

31.2.                    Approvals:

31.2.1.  (8/35/461/PA)  Loft conversion including installation of dormer windows to front and rear and erection of a detached double garage at Boyup Brook, 46 Thorpe Lane, Cawood.

31.2.2.                   (8/35/232D/PA)   Replacement of existing fencing and gates to south east boundary adjacent Broad Lane and part south west boundary, widening of two vehicular access gates and repositioning of one vehicular access to Broad Lane, two new pedestrian gates and linking footpath to Broad Lane at Cawood C of E Primary School, Broad Lane, Cawood.

32.  BILLS FOR APPROVAL:

32.1.                    Mark Blundell              Charge re - complaint                                                              £34.00

32.2.                    Steve Pulleyne             Grass cutting – village & cemetery cuts 7 & 8                         £600.00

32.3.                    Martin Bates                Handiwork – 65 hours                                                             £455.00

32.4.                    Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £300.43

32.5.                    Kayser (Uk) Ltd           Two pallets of grit salt                         VAT £59.10                £354.60

33.  HSBC Statement

34.  BANK MANDATE:

35.  CORRESPONDENCE:

35.1.                    YLCA Joint Annual Meeting – 21 July at Poppleton Community Centre.  Cllr Mrs Maunder to attend.

35.2.                    Good Councillors Guide – 4th edition.  Copied for all.

35.3.                    Clerks and Councils Direct.

 

 

 

 

There being no further business the meeting closed at 10.20pm

 

 

 

SIGNED:…………………………………..                              DATE:…………………….

 

 

 

 

 

 

 

 

 

MINUTES OF THE JUNE 2013 PARISH COUNCIL MEETING

MINUTES OF A MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 11 JUNE 2013 AT 7.30PM

MEMBERS PRESENT:  Mr C Luker (Chair); Mr S Lanaway (Vice); Mr C Chittock; Mrs J Huby; Mr C Jones; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were two members of the public present.

1.      APOLOGIES for absence were received and accepted from Cllr Mrs Maunder.  Apologies were also received from District Cllr J Cattanach.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS. 

3.1.   D C Cattanach sent a report that he had nothing to add regarding the 42 bus service, he is still trying to have a meeting with Utopia but they do not think one is necessary at present.  If Arriva ever decides to give up the route then Utopia has stated that they are willing to step in, in that case he will need to deal with them over routes and timetables.

3.2.   Email from a resident stating the new service is an improvement and provides a greater service but the timetables, numbers and operators are confusing and he has put together a timetable for display at stops.   Cllrs were grateful for his time but there are timetables at bus stop already and additional ones would cause confusion especially if times were changed.                                                   Action Clerk

4.      MINUTES of the May meeting for approval.  Cllr Chittock objected to the detailed report of the complaint being included in the Minutes when a summary would have been adequate.  It was agreed Cllr Lanaway would précis the record for the Minutes, the detailed report can be made available if requested.

5.      POLICE MATTERS & COMMUNITY SAFETY:  No police were present and no report received. 

Cllr Ward stated that last Friday vandalism took place on the playing fields and the allotments.  Some also occurred at Wistow and the culprits caught on CCTV.   As Chair of PFLC Cllr Lanaway will report to the police.

6.      PARKING ENFORCEMENT:  From 30 May 2013, responsibility for the enforcement of parking restrictions on the public highways throughout North Yorkshire will pass to North Yorkshire County Council.  From May 30 penalty charges will be standardised across North Yorkshire, bringing them into line with the charges currently imposed in Harrogate and Scarborough.  There will be two different levels of penalty. Parking where waiting, stopping or loading are prohibited will constitute a higher level contravention, with a charge of £70.  Failure to comply with the requirements in designated parking areas will lead to a charge of £50.  Both penalties will be halved if paid within 14 days.  To report a contravention of a parking restriction in the Harrogate, Craven and Selby areas please call 01423 500600 or e-mail parkingservices@harrogate.gov.uk  (this information to be included in the next edition of the Cardinal).

7.      VISITORS.

Mr John Ljungdell presented a risk assessment of the poplar trees on the school field which the PC will hold on record.  It was agreed that if a resident wished to pay for a certificated report and if something was wrong the PC would reimburse the cost however if not the PC cannot contribute.  Mr Ljungdell will discuss this with other residents.  However the PC will write to NYCC to pass on concerns raised by residents.  Action Clerk

8.      MATTERS ARISING:

8.1.   Complaint against Cllr Ward raised by Cllr Chittock.   Due to Mr Ron Maunder being absent this meeting and Cllr Mrs Huby the July meeting this matter to be placed on the agenda for the September meeting.

8.2.   Defibrillator.  Following the item in the Cardinal two villagers have shown interest in becoming first responders – one thinks it is a good thing to get going even if there are not 8 volunteers if it can save even just one life, he has a lot of on-going first aid training in his job as a Lifeguard.  Former Cllr Jeremy Noott is also still interested but most of others who showed previous interest have not replied.  As there is only a small amount of interest it was suggested promoting the scheme at the Craft Fair - Cllr Robinson will raise this with the Committee.                                                                                       Action DR

8.3.   Litter Pick.  Jane Wye apologises for delay in responding.  She suggests the litter pick be a general clean up and the PC to decide areas.  Could be two sessions – morning / afternoon and evening.  PC to obtain litter grabbers, high viz jackets, bin bags.  Team work will be needed.  Cllrs did not feel there are any areas of the village that require a litter pick, also it was not felt this was in the remit of the PC, however Cllr Mrs Huby will speak to Jane Wye to ask for more details.                                                       Action JH

8.4.   Yorkshire Day picnic on Garth.  This would require an area of the Garth to be cut short, Jane suggests people bring chairs, food, etc.  There could be a band and the picnic would be a good social event.  The suggestion was discussed but as there are only 6 weeks to the date and it would need someone to take on the organising it was agreed Clerk to reply to Jane asking if she does not have a definite plan for this year how she would like to plan the event for 2014.                                                                 Action Clerk

8.5.   Rubbish on Sherburn Street.  For information - a resident of Sherburn Street has reported that that a lot of rubbish has been deposited between her fence and the Bishopdyke.  Clerk passed this to Matt Smith, EA, who will look as soon as possible but believes it very unlikely that the rubbish will have come out of the dike.  Depending on what there is and where it is, he will see if EA Ops team can tidy it up when they are next there to take the weed away from the trash screen.

8.6.   Environment Agency.   Email from Matt Smith (sent today) informing that their Ops team from Riccall need to access the debris screen on the Garth today (Tuesday 11th) with a machine and a trailer to clear away the heap of weed and rubbish that has accumulated.  He apologies for the short notice via email but he has only been made aware this morning.  Matt is only at work until midday today and will be on holiday for the rest of the week so if the PC needs to contact EA ring Mark Fuller or Andy Gannaway.  Cllr felt this was too short notice and Cllr Luker will make contact with Mark Fuller.                                       Action CL

8.7.   Slippage on Foreshore.  Clerk to contact EA again to ask what progress is being made.         Action Clerk

9.      H & S MATTERS.  Cllr Ward reported that hedges are overhanging pavements.  This Annual Newsletter includes an item asking residents to cut back overhanging vegetation - addresses where this is taking place to be passed to the Clerk to write to those responsible.                                                                        Action Clerk

10.  REPORTS FROM WARDENS/COMMITTEES:

10.1.                    Castle Garth: 

10.1.1.  Dog Bags.  Cllr Lanaway contacted other Councils that provide free doggy bags and all reported the scheme is successful; none have been stolen or vandalised.  A three supply of bags will cost around £2000.  Three receptacles would be required for the Garth and one for the playing fields, Cllr Lanaway will price up as a unit.                                                                                         Action SL

10.2.                    Cemetery: 

10.2.1.  Cemetery wall has been completed and the builder has been paid.

10.2.2.  Cemetery bin.  Cllr Ward put rubbish into the bins and took them to end of path for Enterprise to empty.    SDC has issued a contract to be signed.  The yearly charge for emptying the bin is £228.74.  Before the contract is signed Cllr Mrs Huby will enquire if the refuse collectors will collect the bin from the cemetery or if it has to be taken to the end of the track.                             Action JH

10.3.                    Playing Fields:

10.3.1.  Wicksteed Leisure advises that the play area annual safety inspection is due.             Action Clerk

10.3.2.  Cllr Ward reported that the allotment ladies have asked if they can have a key to the toilets at the Pavilion.  The Society should agree to this and the Society should make the request to PFLC.

10.3.3.  The football team has become affiliated to the league and Swallow Hall has cut the field today.  The team is getting certified electricians and plumbers to carry out necessary work.  Some repairs are to be carried out to the pavilion roof.

10.3.4.  Email from resident stating that the weedkiller recently applied to the grass on the football field also seems to have been applied to, and greatly damaged (and possibly killed entirely)  the willow trees that were growing in front of the allotment container to screen it.      Cllr Lanaway to investigate

10.4.                    Old Boys’ School:

10.4.1.  Following the agreement for J O’Connor to carry out repairs to the chimney, and while the scaffolding was in place, it was agreed to ask Martin Bates to paint the high bargeboards.

10.4.2.  Cllr Chittock raised concerns that Cllr Ward is instructing and interaction with the appointed contractor at the OBS when it was not correct for him to speak to a contractor.  It was stated that it  been agreed that Cllr Ward would obtain prices and the painting carried out by Martin Bates had been agreed whereas Cllr Chittock’s approach to the contractor had not been authorised by the PC.   The works recently carried out came about due to Health & Safety concerns, Cllr Ward was overseeing the work and making sure it was done.  Cllr Luker stated that it was legitimate for Cllrs to speak to contractors about issues that had been authorised by the PC.  A vote was proposed that if work being carried out by a Contractor has been authorised by the PC Cllrs can speak to the contractor.  This was agreed.

10.4.3.  The Committee has obtained quotes for a replacement heating system; one is a woodchip boiler and burner and would require 2 hoppers in the corner.  Four radiators would be heated and the burner can be left smouldering so the hall would be warm for when Kidzone come in on a morning.  The system would cost £35,000 but pay for itself over 2 years.  A ton of woodchip would cost £200.   The other quotes were between £3500 & £4000 but these are for infrared heaters that do not warm the hall just people inside.  Cllr Luker asked if the woodchip burner would be transportable and suggested obtaining other quotes as the most efficient heating system is required.  Clerk to ask SDC if planning permission would be required to place a hopper outside.  The neighbours would also have to be consulted.                                                                                                         Action Clerk

Cllr Mrs Huby had to leave the meeting.

10.5.                    Cawood in Bloom:  

10.5.1.  The Committee reports that Martin has made 2 new planters to replace the ones opposite the Post Office which were falling apart.  These will be replaced before summer planting is done.  The information board for the Memorial Garden is in the final stage of design and will be in place during the summer.  The Committee is trying to brighten up the Foreshore with permanent planting in the large square planters and the beds and have discussed whether painting the railings would be an improvement and asks what colour.  It was agreed that black would be most suitable.  Clerk to inform the Committee

10.6.                    Community Centre

10.6.1.  The committee has split into two sections, one dealing with fundraising, the other planning and a planning consultant is involved.  Once planning permission is granted ground has to be broken within 3 years.   Land ownership has to be sorted out, some Feoffee land was sold along with the house and ownership of some of the field needs to be transferred in lieu of this.   Funding will become a major issue soon and the committee is waiting for a reply from the Charity Commissioners.  The project is to be promoted at the Craft Fair.

11.  HANDY WORK.  General work around the village.

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS

12.1.                    NYCC – information on highway capital programme 2013/14 and 2014/15.

12.2.                    Fostergate has been resurfaced again.  It is not used by traffic and Cllrs considered it a waste of money.

Cllr Chittock had to leave the meeting.

13.  PLANNING MATTERS:

13.1.                    Applications:

13.1.1.  (8/35/463/PA)  PC had NO OBJECTION to erection of a two storey extension to the side and alterations to 13 Bishopdyke Road, Cawood.                                               Applicant: Miss C Cole

13.1.2.  (8/35/248K/PA)  PC had NO OBJECTION to application for additional agricultural building at Hagg Farm, Hagg Lane, Cawood                                                                      Applicant: Mr P Smith

13.1.3.  (8/35/461/PA) Loft conversion including installation of dormer windows to front and rear and erection of a detached double garage at Boyup Brook, 46 Thorpe Lane   Applicant: Mrs J Reid

PC had NO OJECTION to improvements to the house but is concerned with the design of the garage, why are there windows on both sides and a sink – this could very easily be turned into living accommodation or a granny annex.

13.1.4.  (8/35/146D/PA) PC had NO OBJECTION to erection of a single storey extension following demolition f existing conservatory at 78 Sherburn Street, Cawood                  Applicant: Mrs Bond

13.2.                    Approvals:

14.  BILLS FOR APPROVAL:

14.1.                    Steve Pulleyne             Grass cutting                                                                            £600.00

14.2.                    Martin Bates                Handiwork       - 60 hours @    £7                                            £420.00

14.3.                    Brian Hopper               Internal Audit                                                                          £110.00

14.4.                    S A D R U G                Annual Subscription                                                                £10.00

14.5.                    J O’Connor                  Repairs to OBS                                                            VAT £309.00  £1854.00

14.6.                    Yorkshire Water          Cemetery                                                                                 £8.05

14.7.                    Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £300.43

14.8.                    YLCA                          Chairman Training                                                                   £115.00

14.9.                    Cawood in Bloom        2013 – 14 annual grant                                                                        £1000.00

14.10.                Elmhirst Parker                        OBS rent due 21 June                                                              £428.00

14.11.                HMRC                         3 month’s tax                                                                           £211.20

14.12.                Cash                            Martin                                                                                      £60.00

14.13.                AON                            Additional premium due to OBS increase                                £24.54

15.  ESTIMATE: J O’Connor - Repairs to OBS

Provide scaffold to access from gable, parapet walls and chimney.  Grind out chimney stack and brickwork down to gutter level.  Remove stone copings on both parapet walls. Re-bed stones coping using existing stone to face the OBS with existing and reclaimed stone to the rear parapet wall.  Replace chimney pots and provide flue ventilations, repoint chimney and gable wall down to gutter level - £3960 (plus VAT).   Cllr Ward is to pursue other quotations.                                                                                                             Action MW

16.  CASH RECEIVED:

16.1.1.  SDC                             Recycling credits – Oct ’12 to March ’13                                £323.41

17.  HSBC Statement

18.  AUDIT.  The Internal Audit took place on Friday 31 May and all was found to be correct. 

19.  ANNUAL GOVERNANCE STATEMENT.  This was completed and signed by the Chairman.

20.  BANK MANDATE:

21.  CORRESPONDENCE:

21.1.                    Training.  Chairmanship training course - Tuesday, 18 June 2013 at Cedar Court Hotel, Denby Dale Road, Calder Grove, Wakefield.  £115.00.  Agreed Cllr Luker would attend.                       Action Clerk

21.2.                    CPRE.   Invitation to attend Summer Outing and AGM – Yorkshire Lavender, Terrington.  29 June.

21.3.                    Rural Action Yorkshire.  Winter weather agent’s toolkit.

21.4.                    Bus Service.  Email from resident regarding the

22.  FOLLOW UP ITEMS.

22.1.                    Open Evening.  Members of the public will be invited to meet Cllrs and ask questions about the work of the Council.  Wine & snacks will be provided and the Open Evening arranged for 6.30pm before the December meeting.

 

 

 

There being no further business the meeting closed at 10.40pm

 

 

 

SIGNED:…………………………………                          DATE:…………….O

 

 

 

 

 

MINUTES OF THE MAY  2013 PARISH COUNCIL MEETING

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 14 MAY 2013 AT 7.30PM

1.      DECLARATION OF ACCEPTANCE OF OFFICE – Mr Craig Jones signed his Declaration of Acceptance.

2.      MEMBERS PRESENT: Mr C Luker; Mr C Chittock; Mrs J Huby; Mr C Jones; Mr S Lanaway; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

3.      There were 9 members of the public present, also County Cllr Andrew Lee and Richard Owens of NYCC Passenger Transport Service.

4.      ELECTION OF CHAIRMAN: 

Cllr C Luker - nominated by Cllr Ward, seconded by Cllr Mrs Huby.  There were no other nominations; Cllr Luker duly accepted and took the Chair.

5.      APOLOGIES were received from District Cllr J Cattanach.

6.      ELECTION OF OFFICERS:

6.1.          VICE CHAIRMAN: Cllr Lanaway, proposed by Cllr Ward, seconded by Cllr Sowden.

6.2.          PLAYING FIELD WARDENS: Cllr Ward and Cllr Jones.

6.3.          PLAYING FIELD LIAISON COMMITTEE: Cllr Lanaway, Cllr Ward, Cllr Robinson & Cllr Jones

6.4.          CEMETERY WARDENS: Cllr Ward, Cllr Luker and Cllr Mrs Huby

6.5.          CASTLE GARTH WARDENS: Cllr Luker and Cllr Chittock

6.6.          CASTLE GARTH GROUP Cllr Luker, Cllr Lanaway & Cllr Mrs Maunder

6.7.          LOCAL COUNCILS ASSOCIATION: Cllr Mrs Maunder

6.8.          CAWOOD IN BLOOM COMMITTEE: Cllr Mrs Maunder

6.9.          OLD BOYS’ SCHOOL COMMITTEE: Cllr Mrs Huby, Cllr Ward and Cllr Sowden

6.10.                    COMMUNITY CENTRE ASSOCIATION: Cllr Chittock and Cllr Sowden

6.11.                    HEALTH AND SAFETY: Cllr Ward

7.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.

7.1.   Bus Service.  Mr Owens was welcomed to the meeting.

D C Cattanach had sent a report that Utopia's timetables have started; they have dropped their 420 service, the one which matched the 42 exactly, and increased the number of 422 buses.  This is creating havoc in Wistow as the bus goes through the Hilltop housing estate and then down a very narrow bit of Field Lane.  JC has written to the company and is awaiting a reply.  Mr Jim Wildash, Clerk of Wistow PC and Wistow Councillor Mr K Poskitt were present due to concern about the buses going along the narrow roads on Field Lane and the Hilltop estate.  Richard Owens stated he has no power to impose restrictions on either service but can only make suggestions.  He will speak to Utopia to suggest alternate bus stops signs in other places.

Due to his absence D C Cattanach had forwarded a list of questions for Mr Owens to answer:

·         What powers do NYCC (and YCC) have to decide who runs bus routes?  The bus company decides for itself, the Councils do not have veto.

·         Why is Utopia running buses through a small housing estate in Wistow and down a very narrow road past the Primary School? Are they allowed to? I’m aware that complaints have already been made about going up on pavements and the speed that the buses are going.  The company does not need permission to choose a route.

·         Why has the 420 been dropped after only 2 weeks? (from April 15th) The two companies did not know what the other was going to do.

·         Why does the 422 not travel through Kelfield?  This has been Utopia’s decision.

·         What is the point of the 424?  This is up to Utopia.

·         We gather that neither Arriva nor Utopia is receiving subsidies from NYCC and YCC to run their (daytime) services. What happens if both companies run at a commercial loss and either or both decide to withdraw from all or part of the route?  NYCC would decide whether to fill the gap and if money was available to do so.

·         Why are tickets not transferable?  This is a matter for the two companies.

·         Are there set ticket prices designated for the route or can bus companies set their own prices?  The bus companies set their own prices.

·         What provisions have Utopia got for when floods occur and Cawood Bridge is closed? Arriva has shown what they can do in these circumstances.  Richard Owens did not know but would check.

·         The Parish Councils, the eastern CEF and Naburn Lock Caravan Park are now paying for a Sunday/Bank Holiday Service along the 42 route with Arriva. Why can’t YCC or NYCC contribute?  Two years ago NYCC made the decision not to fund any Sunday services in North Yorkshire.

·         Do NYCC or YCC have the legal authority to step in and arbitrate when services are deemed not to be for the common good? The Councils have no role in arbitration.

Mr Owens was thanked for attending the meeting and left.

It was now 8pm and the meeting was adjourned in order for the Annual Parish Meeting to take place and reconvened what that ended at 8.25pm

 

8.      MINUTES of the April meeting had been circulated and were approved and signed as a true record by the Chairman.

9.      POLICE MATTERS & COMMUNITY SAFETY:

No report received.

10.  VISITORS.

Residents of Sylvan Close were present due to concerns over the poplar trees at the Bishopdyke Road end of the school field.  Clerk had contacted NYCC who advised that as the trees are on the school field the school needs to be contacted in the first instance if work is necessary.  A report carried out on behalf of the school by NYCC’s Arboricultural Officer in April 2012 states the trees are in good condition with no evidence of disease or root severance therefore there is no reasonable justification for tree surgery.  They would be more endangered by interference than being left alone.  This report corresponds with a verbal report of an inspection undertaken by D C Graham of Sherburn.  Clerk to forward emails from NYCC to Mr Ljungdell along with a copy of the Arboricultural report.  Mr Ljungell offered to carry out a risk assessment of the trees which he will forward to the PC.

11.  MATTERS ARISING:

11.1.                    Complaint against Cllr Chittock raised by Mark Blundell.  Mr Blundell was present at the meeting.   The complaint was discussed at length, all parties concerned contributed.  In conclusion the issue was resolved and closed.  A copy of the discussion has been kept as a matter of record.

11.2.                    Complaint against Cllr Ward raised by Cllr Chittock.    This will be discussed at the June meeting.  Cllr Mrs Maunder gave apologies for the June meeting.

11.3.                    Rubbish on Sherburn Street.  For information - a resident of Sherburn Street has reported that that a lot of rubbish has been deposited between her fence and the Bishopdyke.  Clerk passed this to Matt Smith, EA, who will look as soon as possible but believes it very unlikely that the rubbish will have come out of the dike.  Depending on what there is and where it is, he will see if EA Ops team can tidy it up when they are next there to take the weed away from the trash screen.

12.  H & S MATTERS.  The chimney at the OBS is in need of repair, J O’Connor has quoted to provide scaffolding, take down chimney to roof line, clean bricks, rebuild chimney using existing bricks, point small areas of gable wall.   His advice will be taken on whether the building should be closed until it is completed. 

Quote £1885.00 plus Vat.  This quote was agreed.

13.  REPORTS FROM WARDENS/COMMITTEES:

13.1.                    Cemetery: 

13.1.1.  Cemetery wall.  An invoice obtained - £12756 (including VAT).  Work has not yet been completed and Cllr Ward and Cllr Luker will keep an eye on things, payment will be held until the work is completed.

13.1.2.  Cemetery bin.  Selby Town Council has always emptied the bins at the cemetery.  Due to a new bin being required Clerk asked SDC if they would provide one, they will not supply a bin for someone else to emptO’y but would  can offer a variety of sizes of bin and frequency of collection to suit requirements.  Prices vary but a 240 litre bin (the size of a domestic wheelie bin) emptied weekly would cost £128.68 per year.  They would require 1) Site address for bin, 2) Size of bin, 3) Frequency of collection, 4) Invoice address.  Clerk to pursue.                                                            Action Clerk

13.2.                    Playing Fields:

13.2.1.  Letter from PFLC advising that Cllr Lanaway is now Chairman of the Committee

13.2.2.  Keith Towndrow is obtaining quotes for refurbishing the Pavilion.  The two gentlemen interested in forming a football team attended the meeting and they, Keith and Alison met at the Pavilion recently.  Swallow Hall has been asked to quote to upgrade the football field.

13.2.3.  The Committee is invoicing the various clubs for water & electricity

13.2.4.  PFLC has been informed that the PC will pay for the pump required by the Bowls Club.  The pump required is Grundfoss CRI 5-8 Vertical Multi stage pump 240v Single phase this replaces CR 4-60.  Also needed is the Grundfoss 2 bolt oval flange kit 1.25 inch BSF for CRI 3 to 5 pumps.  Pump cost £705, base costs £33 - total with VAT £885.60.  This was agreed.                           Action Clerk

13.2.5.  There has been a lot of interest in the formation of a football club and eventually it is hoped youngsters will be involved.  A lot of work is needed to the field and pavilion and PFLC has asked Swallow Hall for a quote to bring the field up to standard, this will be approximately £2000.  There is £23,000 in the pavilion fund and the building has to be up to standard by June.  The PC agreed to support the project and will reinstate the annual grant of £1000.  The quote of £2000 from Swallow Hall was authorised.  The Committee will undertake pavilion improvements and has asked for 4 quotations.

13.2.6.  The matter of the tree on the playing field bordering Maypole Gardens estate had been discussed by PFLC, the tree is covered by a TPO, it does not require any work and there is no reason to do any.

13.3.                    Old Boys’ School:

13.3.1.  OBS insurance is included within the Parish Council’s policy.  It was agreed to increase cover for the building to £10,000.

13.3.2.  OBS heating.  A company is to visit and carry out a survey, Cllr Ward will continue to find the best option to heat the building and bring to the June meeting.                                               Action MW

13.4.                    Cawood in Bloom:

13.4.1.  The report from the Committee will be brought before the June meeting.

13.5.                    Community Centre

14.  PLANNING MATTERS:

14.1.                    Applications:

14.1.1.  (8/35/132D/PA)  PC had NO OBJECTION to replacement of existing fencing and gates to south east boundary adjacent Broad Lane and part south west boundary, widening of two vehicular access gates and repositioning of one vehicular access to Broad Lane, two new pedestrian gates and linking footpaths to Broad Lane.                                            Applicant: Cawood C of E Primary School

14.2.                    Approvals:

14.2.1.  (8/35/189F/PA)  Change of use of part of agricultural building and external hardstanding to workshop for repair / servicing of motor vehicles on Land to the south west of Beehive Villa, Wistowgate, Cawood

14.2.2.  (8/35/791E/PA)  Proposed alterations and extensions at Orchard Cottage, 16 Fostergate, Cawood

15.  BILLS FOR APPROVAL:

15.1.                    Martin Bates                Handiwork – 61.5 hours                                                                      £430.00

15.2.                    Steve Pulleyne             Grass cutting                                                                            £600.00

15.3.                    AON UK                     Annual premium                                                                      £1867.11

15.4.                    Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £318.43

(last month Clerk was underpaid by £18)

15.5.                    S & M Builders                        Works to cemetery wall                                   VAT £2125.00                       £12756.00

15.6.                    JM O’Connor               Repairs at Old Boys’ School                VAT £85.00                £510.00

15.7.                    Cash                            Martin expenses                                                                       £70.00

 

 

As it was now 11pm the meeting was adjourned, other items on the agenda will be deferred until the June meeting.

 

 

 

SIGNED:…………………………………..             DATE:………………

 

MINUTES OF THE APRIL  2013 PARISH COUNCIL MEETING

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 16 APRIL 2013 AT 7.30PM

MEMBERS PRESENT: Mr C Luker (Chair); Mrs J Huby; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward.

There were 5 members of the public present.

1.      APOLOGIES for absence were received from Mr S Lanaway and Mr C Chittock.

2.      DECLARATIONS OF INTEREST in any matters on the agenda, there were none.

3.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.

Arriva 42.  Information from D C Cattanach - From contact with Arriva District Cllr Cattanach confirms that a community financial package will allow the Sunday & Bank Holiday service to continue until at least Oct 27 2013.  Naburn Lock Caravan Park has also joined with the efforts to keep the services running.  J C has not been able to extend this into 2014 as Arriva will be looking at passenger numbers for the 42 route overall as from mid April another bus company will be providing a bus service for much of the 42 route.  There could therefore be a situation where 2 companies are sharing passenger income and both will eventually be running at a loss.  However for the time being J C asks that everyone publicise the extension of both the Saturday night service and the Sunday and Bank Holiday service.  Clerk to ask DC Cattanach for news on the Utopia service.

4.      MINUTES of the March meeting had been circulated and were approved and signed as a true record with the following amendment:  10.4.3: It was agreed that the OBS could spend their own money and if more were needed the Committee could ask the PC for funds.

5.      POLICE MATTERS & COMMUNITY SAFETY:

5.1.   Report from Adam Wood.  Crime stats for Cawood are down 17% – 18% from previous years (April to April).  There were some bogus workers in the area targeting elderly, vulnerable resident for roofing work, etc.  One male is currently remanded and awaiting court, there have since been no further reports of bogus callers in the village.  The Police are trying to reach out to as many elderly and vulnerable residents as possible to make sure they can minimise the risk of any more victims - attending coffee mornings, etc.  If there are any vulnerable / elderly groups in Cawood who would benefit Adam asks to be notified.   Cllr Mrs Maunder and Mr Ron Maunder will mention at the Pensioners lunch and Cllr Mrs Huby will mention to the Vicar.                                                                                                     Action JM & JH

Also to be added to the next edition of the Cardinal.

6.      VISITORS.

6.1.   Mr Ron Maunder - OBS Treasurer, Mr Craig Jones – regarding the PC vacancy, Mr Lawrence Walsh, Mr Ben Rawson and Mr Matt Wood – regarding the possibility of starting a football club, were present.

7.      FOOTBALL.  Ben Rawson introduced Lawrence Walsh and Matt Wood explaining that they were interested in starting a football club in Cawood.  They have been in touch with the York League and would hopefully start in Division 4 and play on a Saturday afternoon.  The pitch would have to be good enough but at the moment is not up to standard, also changing rooms and showers are required.  The League AGM takes place on 5 June when the prerequisites have to be in place or seen to be in action.  The Cawood team would be a senior team but it is hoped that a junior team could be started.  The three asked for PC and village support in this venture, they were not asking for any money just that money be put into the facilities.  Once started the Football Club would be responsible for their insurance.  League games start in September but there would be pre-season friendlies.   Cllr Ward has a contact would could cut the grass and Lawrence Walsh, who is a plumber, offered to do plumbing work for free.  It was suggested Mike Cowling take pictures and publicise the venture.  A PFLC meeting will take place on Monday 22 April when this matter will be discussed.

8.      PLAYING FIELDS.  Cllr Ward stated that PFLC should have should the same responsibility for their finances as the OBS and be able to ask for additional funds, if required, from the PC.  It was stated that the Community Centre grant has been reinstated and Cllr Sowden proposed instating a £500 grant to the Playing Fields, Cllr Mrs Maunder seconded and all agreed.  It was agreed that the PC would pay for the first cut of the football field.  The Bowls Club require a pump but do not have the funds to buy one, Cllr Sowden proposed that as a ‘one off’ the PC help with this.  Clerk to contact Gordon Pool to ask for information on the pump    .           Action Clerk

9.      PC VACANCY.  Mr Craig Jones was introduced and gave a brief outline of his interests and why he wished to join the PC.  Mr Jones was asked to leave the meeting to enable Cllrs to discuss and it was agreed to co-opt him.  Mr Jones was called back; he accepted the offer and will take his place at the May meeting.

10.  MATTERS ARISING:

10.1.                    Complaints.  It has been intended to discuss the complaint raised by Mark Blundell against Cllr Chittock and the complaint brought against Cllr Ward by Cllr Chittock, the process of which had previously been sent to all Councillors, however due to Cllr Chittock’s absence this was not possible.  Mr Blundell was prepared to leave the matter until the May meeting, Clerk also to investigate when the hall may be free to arrange a special meeting. 

10.2.                    Parish Council Risk Assessment.  Cllr Sowden produced the completed version of the Risk Assessment which was signed.

10.3.                    Salt.  Cllr Ward is waiting for the price for a supply for the garden centre, he will enquire again but if no response Cllr Ward will find an alternative source.                                                    Action MW    

11.  H & S MATTERS.  Cllr Ward had no matters to report.

12.  REPORTS FROM WARDENS/COMMITTEES:

12.1.                    Castle Garth: 

12.1.1.  There has not been a meeting recently.

12.1.2.  The report by Cllr Lanaway on the possibility of dog bags at entrance to Garth will be left until next meeting.

12.2.                    Cemetery: 

12.2.1.  Work on the wall is going well.  The builder has asked for a meeting at the end of the week to agree how the work is to be completed.

12.2.2.  Selby District Council can provide another bin but do not provide bins for others to empty and they would charge to empty the bin.  Selby Town Council currently empties the bins.  Clerk to ask DC Cattanach for help with this matter.                                                                     Action Clerk

12.3.                    Playing Fields:

12.3.1.  This item discussed earlier in the meeting.

12.4.                    Old Boys’ School:

12.4.1.  It was agreed not to pursue an inspection of the building by an independent building surveyor however one of the gables on the exterior of the building needs pointing.

12.4.2.  The lights have been changed and are working.  The Management Committee asked for a heater for the hall, it is fixed but not working, there is a new heater in the kitchen.  The 5 year electrical testing has been completed.  Quotes have been received for a new heating system and the Management Committee will agree a quote.

12.4.3.  Brickwork repairs are required above the rear pair of external doors.  Quotes have been invited and J O’Connor quotes to

·         Cut out brickwork above the rear pair of external doors.  Supply and fix new lintel and replace brickwork - £ 425.00 plus vat

·         Repair loose brickwork above rear doors.  Cut out cracked mortar joints and re-point in sand and cement - £75 plus vat

This quote was agreed.

12.4.4.  At their recent meeting the OBS Committee agreed they wished to be a sub-committee of the PC.

12.5.                    Cawood in Bloom:

12.5.1.  The Committee was pleased with recent work Martin carried out, Clerk to send committee copy of his itemised bill.                                                                                                                               

12.6.                    Community Centre

12.6.1.  The committee is hoping to go for planning in the next couple of months and is to apply for charitable status; costings are mounting up as professional fees are expensive.

13.  HANDY WORK. 

14.  REPORTS ON HIGHWAY / FOOTPATH MATTERS

14.1.                    Wistowgate.  NYCC apologies for the short notice but contractors will be on site to refurbish the footway on Wistowgate which includes lifting concrete slabs and replacing with tarmac.  The work started on Monday 8 April for 3 weeks.

14.2.                    Poplar Trees on School Field.  Graham Tree Surgeon has inspected the trees and stated that there is nothing wrong with them.  Clerk to enquire with NYCC if the trees can be lopped.   Action Clerk

14.3.                    Playing Field Tree.  An anonymous letter expressing concern about a beech tree on the playing fields.  The letter states the tree is self-seeded; it is a woodland tree and could grow up to 60 feet tall.   Its size is inappropriate to be in such close proximity to houses eg. possibility of root problems and falling branches.  Cllrs were asked to take a look before the next meeting when the matter will be discussed.

15.  PLANNING MATTERS:

15.1.                    Applications:

15.1.1.  (8/35/79E/PA)  Proposed alterations and extensions to Orchard Cottage, 16 Fostergate, Cawood.

Applicant: Mr Miles Taylor

PC had NO OBJECTION.

15.1.2.  (S42A 155)  Knottingley Combined Cycle Gas Turbine Power Station.  Consultation closing 2 May.  Section 42 Planning Act 2008 – Statutory Consultees

15.1.3.  (8/35/189/PA) PC had NO OBJECTION to change of use of part of agricultural building and external hardstanding to workshop for repair/servicing of motor vehicles on land to the south west of Beehive Villa, Wistowgate, Cawood.

16.  BILLS FOR APPROVAL:

16.1.                    Martin Bates                Handiwork       - 53½ hours                                                     £374.50          

16.2.                    Steve Pulleyne             Grass cutting    - village & cemetery cut 2                                £300.00

16.3.                    Npower                                    Street lighting – Chestnut Road                                    VAT £11.01           £231.12

16.4.                    Npower                                    Pavilion                                                           VAT                £142.62

16.5.                    Brayton High School   Printing 750 Cardinals                                     VAT £8.94      £53.64

16.6.                    SDC                             Cemetery Rate                                                                         £355.74

16.7.                    LCA                             Subscription                                                                             £375.00

16.8.                    PHS                             Repairs to Xmas lights box                              VAT £36.74    £220.44

16.9.                    PHS                             Upgrade electrical installations at OBS                        VAT £523.40  £3140.40

16.10.                Robina Burton             Clerk’s salary   £370.83 – less tax (£70.40)                             £282.43

16.11.                Cash                            Martin expenses                                                                       £225.00          

16.12.                CRS Electrical              Moving switch, rewiring, installing fittings, etc  VAT £190.93            £1145.59

17.  CASH RECEIVED:

17.1.                    OBS Committee           Contribution to electricity                                                        £469.60

18.  HSBC STATEMENT

19.  CORRESPONDENCE:

19.1.                    Letter from a Villager.  

19.1.1.  Saturday 22 June – Hearing Dogs for the Deaf is holding a Strawberry Tea fundraising event at Grangeside Nurseries, between 10.30am and 4pm, all invited.

19.1.2.  July 18 – Nelson Mandela Day in South Africa when many people pledge to give 67 days community service to represent his 67 years of struggle before apartheid ended.  She suggests that Cawood residents may like to give 67 minutes to help clear litter and debris from the village, she would help organise such an event and asks the PC for help with promotion via posters, website, etc.

19.1.3.  Yorkshire Day 1 August – she suggests celebrating Yorkshire Day with a big picnic on the Garth from later afternoon, not an elaborate event but a simple community based get-together costing nothing but perhaps a collection for the New Year Fireworks.

Clerk to reply asking for more details on what she has in mind for celebrating Yorkshire Day and the litter picking.  The Strawberry Tea will be publicised.

19.2.                    CPRE.  Countryside Voice.

20.  NONE PC MATTERS:

20.1.          Cllr Robinson suggested organising another PC meal.

 

 

 

There being no further business the meeting closed at 10.30pm.

 

 

 

Signed:…………………………………….                   Date:……………

 

 

MINUTES OF THE MARCH 2013 PARISH COUNCIL MEETING

MINUTES OF THE MEETING OF THE CAWOOD PARISH COUNCIL HELD IN THE OLD BOYS’ SCHOOL ON TUESDAY 12 MARCH 2013 AT 7.30PM

MEMBERS PRESENT:  Mr Luker (Chair); Mrs J Huby; Mrs J Maunder; Mr D Robinson; Mr D Sowden and Mr M Ward. 

There were 10 members of the Public present.

1.      APOLOGIES for absence received and accepted from Mr C Chittock and Mr S Lanaway.  District Cllr Cattanach also sent apologies.

2.      DECLARATIONS OF INTEREST in any matters on the agenda.  There were none.

3.      VISITORS. :

3.1.   Defibrillator.  Mr Neil Marsey of the Yorkshire Ambulance Service was present and apologised for the lack of progress in this matter.   He explained that about 8 volunteers would be needed and they would work on a rota of 4 hours a week.  The Ambulance Service would arrange the required 2 day training and once trained a bag containing all necessary equipment and a mobile phone would be provided.  Volunteers can make a huge difference in preventing unwell people becoming critically ill.   The scheme will be publicised and Clerk to contact everyone who previously showed interest.                                         Action Clerk

3.2.   Flooding Issues.  A number of villagers were present, representing many more, to express concerns that reporters from a local television news programme interviewed two people, who are not residents, but the impression given when reports were televised were that the village flooded regularly.  Villagers have written to the news programme however no response has been received.  It was agreed the PC would write to express concerns over these misleading reports; the village has not flooded since the floodwall was built in 1982.                                                                                                             Action Clerk

3.3.   Poplar Trees.  Mr John Ljungdell was present due to his concern over the poplar trees at the Sherburn Street end of the school field.  The trees are at least 100ft tall and there is always a risk they could fall and injure someone.  In the past he has reported them as a safety hazard, NYCC has looked at them however will not say the trees are safe only that they are healthy.  Mr Ljungdell will carry out a risk assessment on the trees.  D C Graham Tree Surgeon is to be asked to inspect the trees and once the report is received Clerk to write to NYCC and Cllr Mrs Maunder will speak to the Headmaster.

3.4.   Basketball Hoop – Wolsey Avenue Play Area.  A resident of Castle Close was present; he stated that due to the position of the basketball pole youngsters run into it when they are playing football.  It was agreed the pole would be moved back to the fence.

4.      MATTERS FOR THE ATTENTION OF THE DISTRICT/COUNTY COUNCILLORS.

Arriva 42.  Information from D C Cattanach on the service for this financial year - forwarded to all.  It was agreed to pledge to financially support the 42 Service again this year.

5.      MINUTES of the March meeting had been circulated and were approved and signed as a true record by the Chairman.

6.      POLICE MATTERS & COMMUNITY SAFETY:

6.1.   Police and Crime Plan Consultation.  The Police & Crime Commissioner for NY launched the first draft of the Police & Crime Plan for 2013 – 14.  The Plan is out for consultation until 18 March, two summary leaflets enclosed.  The Plan includes reducing crime across the county, having more people feeling safe in their homes & in the streets, increasing confidence and satisfaction in NY Police & providing better protection for vulnerable people and victims of crime.  The Commissioner is asking the public for their views before publication.  www.crimeplan,org.uk 

7.      PC VACANCY.  There has been no call for an election so the PC is free to co-opt.  Tom Grey who previously applied to fill a vacancy can no longer attend on a Tuesday evening.   Craig Jones also expressed interest, Clerk to contact him to ask if he is still interested.                                                                          Action Clerk

8.      MATTERS ARISING:

8.1.   Letter of complaint.  Reply from SDC Monitoring Officer – he considers that Mr Blundell’s letter is not in relation to a breach of the Local Councillor Code of Conduct and so is not a matter he can pursue.  The substance is that Cllr Chittock approached Mr Blundell in a way that was potentially unauthorised by the PC and made statements that were allegedly ill-informed about the process to procure and engage repairs to the kitchen at the OBS.  In the circumstances he thinks that the Parish Council needs to respond to the direct questions asked by Mr Blundell, that is to say whether Mr Chittock was acting with the rest of the PC’s knowledge or whether he had taken it upon himself to become involved in this matter.   IN addition the PC needs to come to a view about whether or not Mr Chittock’s behaviour to Mr Blundell justifies an explanation or an apology or both, from either the PC or Mr Chittock or both.  Mr Blundell stated he did not expect the PC to issue an apology but he did expect an apology from Cllr Chittock.

8.2.   Procedures & Practices.  Cllr Mrs Maunder reported on findings from Procedure and Law training course.  She stated that Cllrs should always indicate their wish to speak through the Chair and meetings should have an open forum for local issues

8.3.   Standing Orders.  The PCs Standing Orders will be reviewed when the revised NALC Standing Orders and Chairmanship are available.

8.4.   LCA Selby Branch meeting.   Cllr Mrs Maunder reported on the recent meeting.

8.5.   Parish Council Risk Assessment.  Cllr Sowden is working on the Assessment which he forwarded to all.  Cllr Sowden was thanked for producing the Assessment.

8.6.   Loose Dog.   Cllr Ward has reported that a loose dog has been wandering about during the night.  He has reported it to the police who said nothing was wrong until it bites and recommended seeing the dog warden.    However he received a call from York police wanting a statement and then they will visit the farmer, the dog has also worried the landlady in the Castle.   It was agreed the Clerk it to write to the Police and SDC Environmental Health about this matter.                                                                    Action Clerk

8.7.   Salt.  Cllr Ward reported that the bins need a ton of salt to fill them.  He has obtained a price of £177 for a ton and a half delivered from a supplier near Doncaster.  It was agreed that Cllr Ward would ask Steve at the Nursery if he is likely to obtain more salt.                                                                  Action MW

8.8.   Eastern Community Engagement Forum.  Invitation to attend on Wednesday 13 March – North Duffield VH. 6.30pm. No action.

9.      H & S MATTERS.  Cllr Ward had passed the locations of highway concerns to the Clerk who in turn forwarded to NYCC for action.

10.  REPORTS FROM WARDENS/COMMITTEES:

10.1.                    Castle Garth: 

10.1.1.  There has been no meeting since before the February PC meeting.

10.1.2.  Cllr Lanaway to report on the possibility of dog bags at entrance to Garth – this to be deferred to the next meeting.

10.2.                    Cemetery: 

10.2.1.  S & M Builders advise that repair work on the wall will start within the next few weeks.

10.2.2.  The bin is full.  Clerk to report to Selby Town Council and to ask again if they will empty a new bin if the PCs buys one.                                                                                                            Action Clerk

10.2.3.  A tree on the left side wall in the cemetery is leaning dangerously.  It was agreed to ask Branches Out tree surgeons to advise on the tree.

10.2.4.  A supply of dog bags has been attached to the dog bin along the track.

10.3.                    Playing Fields:

10.3.1.  The next PFLC meeting will take place on Monday 22 April.  A decision has to be made on what is wanted from the pavilion and the Cricket Club is to put forward plans.  All suggestions to be brought to the PC for agreement.

10.3.2.  Cllr Ward has a contact who could cut the football field grass which at the moment just needs maintaining.

10.4.                    Old Boys’ School:

10.4.1.  Information from Mr Simon Rounding Solicitor for the Feoffees – forwarded to all and information provided by Mr Ron Maunder – forwarded to all.

10.4.2.  Cllr Mrs Maunder objected that the document she had produced on research on the Old Boys’ School had been passed to Simon Rounding stating it was her property.

10.4.3.  The history of the setting up of the Management committee was discussed at length including that the PC holds the lease and the Committee runs the building on behalf of the PC, money raised comes from the rents and it is this money that the Committee spends on maintenance, etc, the Committee does not receive money from the Precept.   It was agreed that the OBS could spend their own money and if more were needed the Committee could ask the PC for funds.  Cllr Ward proposed asking the OBS Committee if they wanted to be a sub-committee of the PC, this was agreed.  The committee meeting takes place on Tuesday 19 March when this matter will be raised

10.4.4.  There are no heaters in the kitchen, it was agreed the Management Committee would discuss at their next meeting.  Hopefully the electrician will finish work tomorrow; the OBS now has a 5 year certificate.  Two of the heaters do not work and need swapping.  Cllr Ward and the Committee were thanked for all the work they were doing in the building.

10.4.5.  A letter of complaint was received from Kidzone as they had not been notified the electricians would be in the building on Monday and working when children were in the hall.  This letter passed to the Committee for discussion at their meeting.  The Committee will reply to Mrs Perkins.

10.5.                    Cawood in Bloom:

10.5.1.  No meeting has been held.

10.6.                    Community Centre

10.6.1.  A meeting was held with representatives of NYCC and the site was explored.

10.6.2.   Letter from the Community Centre Association – they are very near to putting in for Planning permission for the new Community Centre.  They ask the PC if the annual gift of £500 could be reinstated and so help to move the project forward.  Cllr Mrs Maunder proposed granting the Committee £500, this was agreed.

11.  HANDY WORK.  To agree work for the month

·         To move the two heaters in the OBS

12.  REPORTS ON HIGHWAY / FOOTPATH MATTERS

12.1.                    Condition of Roadways.  Reply from Sharon Fox, NYCC – she has checked the schedules for safety audits and advises that Cawood is due to be inspected in March and that any remedial repairs will be arranged as a result.   However if it is believed that some of the defects are dangerous she asks if exact locations can be provided so that the Inspector can visit the sites.

12.2.                    Overgrown vegetation at 34 Wistowgate.  Following a report from a neighbour that vegetation from the property was encroaching on to the footpath Clerk asked NYCC to investigate – an Inspector visited and whilst there cut back encroaching vegetation.

13.  PLANNING MATTERS:

13.1.                    There were no planning matters

14.  BILLS FOR APPROVAL:

14.1.                    Martin Bates                            Handywork – 23 hours                                                            £161.00

14.2.                    Steve Pulleyne                         Village & cemetery grass cut 1                                                £300.00

14.3.                    Robina Burton                         Clerk’s 2 month’s salary                                              £741.66

(Due to the introduction of PAYE to consider paying the Clerk’s every month)

14.4.                    OBS Committee                       Rent of hall – April 2012 to March 2013                                 £144.00

14.5.                    Elmhurst Parker                                   OBS rent due quarter day 25 March                            £428.00

14.6.                    Yorks Water                            Cemetery rate                                                              £7.56

14.7.                    ServiceMaster                          Cleaning OBS floor (2 bills)    VAT £66.00                £396.00

14.8.                    Community Centre Ass                        Annual grant                                                                £500.00

14.9.                    Age Uk                                                Agreed donation                                                          £30.00

15.  CASH RECEIVED: